Virtual Assistant, Real Estate Operations

80Twenty LLC; California; Remote; USD 45,000 - 65,000; Part time

Job summary

80Twenty is recruiting on behalf of a Bay Area residential real estate brokerage for a remote Executive Administrative Assistant to support a team of agents focused on the rental market. The role handles inboxes, calendars, listings updates, lead follow-ups, and document management, enabling agents to devote more time to clients.

This Pacific Time, part-time position offers 25–30 hours weekly, Monday–Friday with 2–3 weekend hours.

Qualifications

• Experience in a sales, customer service, or client-facing role.
• Administrative or assistant experience supporting multiple stakeholders.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work remotely with Pacific Time hours.
• Based in or able to work Pacific Time hours.
• Commitment to a minimum 3-month contract.

Responsibilities

• Manage agent inboxes and respond to inquiries professionally.
• Schedule meetings, showings, and appointments across calendars.
• Post and update rental and sale listings across MLSListings, Zillow, Craigslist, TurboTenant, and Zumper.
• Follow up on inbound leads by phone and email to screen prospective renters.
• Research properties and local market details to support agents’ client work.
• Draft, format, and convert documents across Word, Excel, and PDF.
• Handle data entry, budget tracking, and general office administration.
• Maintain organized records and deliver weekly progress summaries.

Skills

Sales experience

Client-facing experience

Excellent communication

Organizational skills

Tools

Microsoft Office

Job description

80Twenty is a boutique recruitment agency that connects high-growth companies with exceptional candidates.

Our client is a well-established Bay Area residential real estate brokerage that has served home buyers, sellers, and renters across Silicon Valley since 2002. Part of a national real estate network, the firm has offices throughout the region and a strong presence in the local rental market. Its Saratoga office is growing its support team to help agents place families into rental homes and keep pace with seasonal demand.

This is a remote assistant role supporting a team of active real estate agents focused on the rental market. The Executive Administrative Assistant will take routine administrative and client-facing work off agents’ plates so they can spend more time with clients. They will manage inboxes and calendars, keep listings current, follow up on leads, and keep the office’s paperwork and records in order. The ideal person is highly organized, communicates clearly, and works independently with little supervision.

This is a fully remote role working Pacific Time hours, approximately 25-30 hours per week, Monday to Friday and 2-3 hours on the weekend.

Responsibilities:

• Manage agent inboxes, responding promptly and professionally to inquiries from clients, prospective renters, and vendors
• Schedule meetings, property showings, and appointments, coordinating calendars across agents, clients, and vendors
• Post and update rental and sale listings across MLSListings, Zillow, Craigslist, TurboTenant, and Zumper, turning agent-provided details into finished, live listings
• Follow up on inbound leads by phone and email, helping research and screen prospective renters
• Research properties and local market details to support agents’ client work
• Draft, format, and convert documents across Word, Excel, and PDF
• Handle data entry, budget tracking, and general office administration
• Maintain organized records and deliver a concise weekly progress summary to the team

Requirements:

• Experience in a sales, customer service, or client-facing role
• Administrative or assistant experience, ideally supporting multiple stakeholders
• Excellent written and verbal communication skills, with a professional and friendly client-facing manner
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
• Proven ability to work remotely, manage time independently, and stay productive without close supervision
• Strong organizational skills and attention to detail
• Based in or able to work Pacific Time hours
• Able to commit to a minimum 3-month contract
• Real estate, leasing, or property management experience is a plus
• Cold calling or lead follow-up experience is a plus

Pay: up to $40/hr depending on experience.