Virtual Adminstrative Assistant

Marquee Staffing; Sunnyvale (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Marquee Staffing seeks a detail-oriented Virtual Administrative Assistant to support three real estate agents with administrative tasks, listing management, and client coordination.

This 25-hours-per-week position offers a path to 40 hours per week after conversion, with compensation up to $40 per hour and a requirement to provide your own equipment for training.

Qualifications

• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Clear, professional written and verbal communication.
• Ability to take initiative and manage responsibilities independently.
• Comfort working with minimal supervision.
• Proficiency with Microsoft Word, Excel, and PDF documents.
• Ability to manage multiple priorities and meet deadlines.
• Reliable access to the equipment necessary to perform the role.

Responsibilities

• Monitor and manage inboxes by responding to inquiries and coordinating meetings and property showings for clients, agents, and vendors.
• Research properties, market information, and potential leads.
• Assist with identifying and screening new leads.
• Create, publish, and update rental and sale listings across MLSListings, Zillow, Craigslist, TurboTenant, and Zumper.
• Draft, format, organize, and convert documents between Word, Excel, and PDF formats.
• Enter and maintain data accurately.
• Track budgets and support routine administrative activities.
• Maintain organized records and files.
• Provide a concise weekly progress update.
• Set up required accounts and logins during the initial onboarding period.
• Convert information provided by agents into complete, publish-ready listings.
• Complete assignments on schedule while maintaining a high standard of accuracy and professionalism.

Skills

Organizational skills

Time management

Attention to detail

Clear communication

Initiative

Independence

Self-supervision

MS Office proficiency

Tools

Microsoft Word

Excel

PDF documents

Job description

We are seeking an organized, detail-oriented Virtual Administrative Assistant to provide administrative support for three real estate agents. This role will help manage routine office operations, maintain accurate records, coordinate schedules, and keep listings up to date so agents can focus more time on serving clients. The position is scheduled for 25 hours per week, Monday through Friday, with an opportunity to transition to 40 hours per week upon conversion.

Key Responsibilities

• Monitor and manage inboxes by responding to inquiries and coordinating meetings and property showings for clients, agents, and vendors.
• Research properties, market information, and potential leads.
• Assist with identifying and screening new leads.
• Create, publish, and update rental and sale listings across MLSListings, Zillow, Craigslist, TurboTenant, and Zumper.
• Draft, format, organize, and convert documents between Microsoft Word, Excel, and PDF formats.
• Enter and maintain data accurately.
• Track budgets and support routine administrative activities.
• Maintain organized records and files.
• Provide a concise weekly progress update.
• Set up required accounts and logins during the initial onboarding period.
• Convert information provided by agents into complete, accurate, and publish-ready listings.
• Complete assignments on schedule while maintaining a high standard of accuracy and professionalism.

Qualifications

• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Clear, professional written and verbal communication.
• Ability to take initiative and manage responsibilities independently.
• Comfort working with minimal supervision.
• Proficiency with Microsoft Word, Excel, and PDF documents.
• Ability to manage multiple priorities and meet deadlines.
• Reliable access to the equipment necessary to perform the role.

Compensation and Work Structure

• Monday–Friday schedule.
• 25 hours per week initially, with a transition to 40 hours per week upon conversion.
• Compensation of up to $40 per hour.
• Candidates must provide their own computer equipment for training period.

Why This Opportunity

• Support multiple real estate professionals in a role with varied administrative responsibilities.
• Build experience in listing management, lead research, client communication, document preparation, and office operations.
• Develop greater independence and ownership through ongoing responsibility for administrative workflows.
• Contribute directly to efficient, organized, and responsive business operations.