Virtual Assistant – Business Coaching (Fully Remote)

Assist World; United States; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully remote

Job summary

Assist World is a fully remote company that connects virtual assistants with businesses and coaches needing administrative support. The role focuses on organizing session notes, calendar management, and content-support tasks in an autonomous, AI-enabled environment.

The ideal candidate will handle client records, booking systems, and event tracking while maintaining clear communication across teams. This position offers flexible, remote work with emphasis on efficiency.

Qualifications

• Experience supporting executives or coaches in an administrative capacity.
• Strong calendar management and meeting coordination skills.
• Proficiency with spreadsheets and data tracking tools.

Responsibilities

• Manage and organise session notes, meeting follow-ups, and AI-generated action items.
• Maintain client trackers, records, and ensure relevant information is shared.
• Set up calendar activities, reminders, and accountability tasks.
• Manage Calendly bookings and monitor incoming bookings for accuracy.
• Keep calendars and meeting information organised.
• Support preparation and follow-up of client meetings.
• Maintain Excel-based trackers and databases.
• Track monthly and quarterly events, registrations, and attendance.
• Assist with payment follow-ups and escalate financial issues.

Job description

• Manage and organise session notes, meeting follow-ups, and AI-generated action items.
• Maintain client trackers, records, and ensure relevant information is shared.
• Set up calendar activities, reminders, and accountability tasks.

Calendar & Booking Management:

• Manage Calendly bookings and monitor incoming bookings for accuracy.
• Keep calendars and meeting information organised.
• Support preparation and follow-up of client meetings.

Social Media & Content Support:

• Maintain a consistent social media posting schedule.
• Repurpose coaching session content into engaging posts in the coach's voice.
• Assist with basic image selection or creation.

Tracking & Event Administration:

• Maintain Excel-based trackers and databases.
• Track monthly and quarterly events, registrations, and attendance.
• Assist with payment follow-ups and escalate financial issues.

Assist World

Assist World connects virtual assistants with businesses and coaches needing administrative support. The company offers a fully remote, autonomous work environment with a focus on efficiency and AI tools.