Virtual Assistant (Remote)

steelskystudio; Knoxville (TN); Remote; USD 21,000 - 39,000; Full time

Job summary

steelskystudio is seeking a responsible virtual assistant to work remotely, organizing files, answering calls and emails, and supporting presentations and sales materials.

You will arrange travel itineraries, track expenses, and manage payments while communicating across channels and staying highly organized in a fast-paced environment.

Qualifications

• High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• Proficient with Microsoft Office (Word, PowerPoint, Excel).
• Experience with Google Docs, cloud services, and other tech tools.
• Tech-savvy and able to communicate via multiple channels.
• Highly organized and able to multitask in fast-paced directions.
• Self-directed and able to work without supervision.

Responsibilities

• Answer and direct phone calls; organize correspondence and answer emails.
• Prepare and organize databases and reports.
• Manage social media accounts and replies.
• Handle confidential employer and client information.
• Take notes or transcribe meetings.
• Schedule meetings and arrange employer’s calendar; arrange meeting spaces.
• Arrange payments for vendors, travel, and expenses; create purchase orders.
• Present excellent customer-service skills to customers and clients.
• Manage filing systems, update records, and organize documentation.
• Prepare and create PowerPoint presentations and materials; research sources.

Skills

Communication skills

Time management

Multitasking

Self-directed work style

Attention to detail

Remote collaboration

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Google Docs

Cloud services

Job description

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, you will organize and update files, answer calls and emails, and assist in creating presentations and sales materials. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. You will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.

Virtual Assistant Duties and Responsibilities

• Answer and direct phone calls; organize correspondence and answer emails
• Prepare and organize databases and reports
• Manage social media accounts and replies
• Handle confidential employer and client information
• Take notes or transcribe meetings
• Schedule meetings and arrange employer’s calendar; schedule meeting spaces and conference rooms
• Arrange payments for vendors, travel, and sales expenses
• Create purchase orders and track and manage payments
• Present excellent customer-service skills to customers and clients
• Manage filing systems, update records, and organize documentation
• Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations

Virtual Assistant Requirements and Qualifications

• High school diploma or equivalent; Associate or Bachelor’s degree preferred
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience with Google Docs, cloud services, and other technology tools
• Knowledgeable in technology to communicate via computer, smartphone, or text
• Highly organized and able to multitask and work well with fast-paced directions and instructions
• Able to manage time effectively and efficiently
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Excellent verbal and written communication skills
• Strong customer service and presentation skills