Virtual Assistant

Hartman Walsh Painting; North Brunswick Township (NJ); Remote; USD 25,000 - 39,000; Part time

Job summary

Hartman Walsh Painting is looking for a proactive Virtual Assistant to support our office and field teams remotely. You’ll manage calendars, handle inboxs, follow up on estimates, and coordinate across time zones to keep projects on track.

The ideal candidate has 1+ year in administrative or VA work, strong written communication, and proficiency with Google Workspace and scheduling tools. You’ll thrive when highly organized and able to work independently.

Qualifications

• 1+ year of administrative or virtual-assistant experience
• Strong written communication and email etiquette
• Comfortable with Google Workspace, spreadsheets, and online scheduling tools
• Highly organized, dependable, and able to work independently

Responsibilities

• Manage calendars, bookings, and estimate follow-ups
• Coordinate between clients, crews, and property managers
• Keep job records and client files organized and up to date
• Draft emails, reminders, and basic client communications

Job description

Virtual Assistant

Remote · Part-time or Full-time Work from anywhere Flexible schedule

Support our office and field teams with scheduling, inbox management, quote follow-ups, and day-to-day coordination for property clients across multiple time zones.

What you will do

• Manage calendars, bookings, and estimate follow-ups
• Coordinate between clients, crews, and property managers
• Keep job records and client files organized and up to date
• Draft emails, reminders, and basic client communications

What we are looking for

• 1+ year of administrative or virtual-assistant experience preferred
• Strong written communication and email etiquette
• Comfortable with Google Workspace, spreadsheets, and online scheduling tools
• Highly organized, dependable, and able to work independently