Virtual Assistant

Hartman Walsh Painting; Jersey City (NJ); Remote; USD 42,981,000 - 71,635,000; Full time

Job summary

Hartman Walsh Painting is seeking a capable Virtual Assistant to support the team remotely. You will handle emails, scheduling, travel planning, and maintain online records with accuracy.

A strong internet connection and familiarity with communication tools are required to deliver high-quality work with minimal supervision. Responsibilities include responding to inquiries, organizing calendars, preparing reports, and providing first-line customer service.

Qualifications

• Proven experience as a Virtual Assistant or relevant role.
• Familiarity with current technologies like desktop sharing, cloud services and VoIP.
• Experience with word-processing software and spreadsheets (e.g. MS Office).
• Knowledge of online calendars and scheduling (e.g. Google Calendar).
• Excellent phone, email and instant messaging communication skills.
• Excellent time management skills.
• Solid organizational skills.
• High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus.

Responsibilities

• Respond to emails and phone calls.
• Schedule meetings.
• Book travel and accommodations.
• Manage a contact list.
• Prepare customer spreadsheets and keep online records.
• Organize managers’ calendars.
• Perform market research.
• Create presentations, as assigned.
• Address employees administrative queries.
• Provide customer service as first point of contact.

Skills

Email management

Scheduling

Travel arrangements

Customer service

Time management

Organization

Education

High school diploma

Tools

MS Office

Google Calendar

Desktop sharing

Cloud services

VoIP

Job description

We are looking for a Virtual Assistant to provide administrative support to our team while working remotely. As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

Responsibilities

• Respond to emails and phone calls
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Prepare customer spreadsheets and keep online records
• Organize managers’ calendars
• Perform market research
• Create presentations, as assigned
• Address employees administrative queries
• Provide customer service as first point of contact

• Proven experience as a Virtual Assistant or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• Solid organizational skills
• High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus