VIP & Executive Events Planner

CBRE HV; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

CBRE HV is seeking a highly organized Meeting & Events Associate in New York to plan, coordinate, and execute internal and external meetings and events. You will manage end-to-end logistics, produce detailed run-of-show documents, and ensure flawless on-site execution with cross-functional teams.

You will support VIP experiences, assist with accessibility needs, and mentor junior staff while coordinating with IT/AV, facilities, and catering teams.

Qualifications

• 4+ years of experience in event planning, meeting coordination, or workplace operations.
• Experience leading or mentoring team members.
• Proven ability to manage multiple projects and stakeholders simultaneously.
• Strong organizational, communication, and people-management skills.
• Experience working with vendors, contracts, and budgets.
• Calm under pressure with strong problem-solving instincts.
• High attention to detail paired with big-picture thinking.

Responsibilities

• Plan, coordinate, and execute internal and external meetings, workshops, and events.
• Manage end-to-end event logistics including scheduling, catering, A/V, security, room setup, and on-site execution.
• Produce detailed project plans, timelines, run-of-show documents, and post-event recaps.
• Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics.
• Coordinate front desk experiences for large external events and assist VIPs and guests.
• Oversee pre-event planning meetings with clients and stakeholders; troubleshoot issues as they arise.
• Review event plans, timelines, and deliverables prepared by coordinators; ensure alignment with brand.
• Collaborate with cross-functional teams and EBPs on event execution and requests.

Skills

Project management

People management

Vendor management

Budgeting

Communication

Attention to detail

Tools

Jira

Slack

Google Workspace

Swoogo

Job description

CBRE HV is seeking a highly organized Meeting & Events Associate in New York to plan, coordinate, and execute internal and external meetings and events. You will manage end-to-end logistics, produce detailed run-of-show documents, and ensure flawless on-site execution with cross-functional teams.

You will support VIP experiences, assist with accessibility needs, and mentor junior staff while coordinating with IT/AV, facilities, and catering teams.