Strategic Meetings & Events Lead

CBRE, Inc.; New York (NY); Presencial; USD 52.000 - 68.000; Jornada completa

Descripción de la vacante

CBRE, Inc. in New York, NY is seeking a highly organized Meeting & Events Associate to execute exceptional events that align with business and culture goals.

The role spans logistics, hospitality, and collaboration, partnering with Workplace Experience teams to deliver inclusive, on-brand events with flawless execution behind the scenes. You will manage end-to-end planning, on-site setup, and coordination for VIP experiences and large external gatherings.

Responsabilidades

• Plan, coordinate, and execute internal and external meetings, workshops, and events
• Manage end-to-end event logistics including scheduling, catering, A/V, security, room setup, and on-site execution
• Produce detailed project plans, timelines, run-of-show documents, and post-event recaps
• Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics
• Conduct room checks ahead of events and deploy support staff as needed
• Support high-touch events, executive-level meetings, and VIP experiences
• Receive and greet VIPs and large external meeting or event attendees
• Assist guests with accessibility needs and ensure events are inclusive and accessible
• Work closely and collaborate with Workplace Experience Coordinators, including task delegation and workflow prioritization
• Review and approve event plans, timelines, and deliverables prepared by coordinators
• Partner with Event Planners, Event Coordinators and EBPs on event execution and DIY event requests
• Liaise with IT/AV, Janitorial, Facilities and Catering teams as requested by the Workplace Events Team
• Coordinate front desk experiences for large external events
• Assist with escorting large groups of external attendees from the lobby to event spaces
• Lead office tours as requested
• Oversee pre-event planning meetings with clients and stakeholders; troubleshoot issues as they arise
• Respond to common inquiries from clients, coworkers, and managers
• Receive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and supplies
• Maintain event storage and event furniture inventory
• Support weekly programming in event spaces
• Create basic event signage (design, printing, placement) and guest name badges
• Create sample floor plans for event spaces using Prismm (coming soon)
• Design event materials as needed
• Notify appropriate parties to ensure the safety of all individuals in the building
• Work within standardized procedures to meet objectives and deadlines
• Identify opportunities to improve processes, scale programs, and elevate event quality across the organization

Descripción del empleo

CBRE, Inc. in New York, NY is seeking a highly organized Meeting & Events Associate to execute exceptional events that align with business and culture goals.

The role spans logistics, hospitality, and collaboration, partnering with Workplace Experience teams to deliver inclusive, on-brand events with flawless execution behind the scenes. You will manage end-to-end planning, on-site setup, and coordination for VIP experiences and large external gatherings.