VIP Events Project Manager

Insomniac Holdings, LLC; Calabasas (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Insomniac Holdings, LLC is seeking a Project Manager, Elevated Experiences to support the planning, organization, and execution of VIP across multiple festivals and events in California. This role reports directly to the Director of Elevated Experiences.

You will collaborate with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule, while maintaining high guest experience standards.

Qualifications

• Proven experience in project management for live events, hospitality, or experiential activations.
• Strong organizational, time-management, and multitasking skills with the ability to manage multiple shows at once.
• Excellent communicator with strong interpersonal skills and the ability to work cross-functionally.

Responsibilities

• Manage all furniture rentals for Elevated Experiences, including sourcing, ordering, delivery timelines, on-site placement, and returns.
• Oversee the accurate completion of Warehouse Pull Sheets to ensure inventory is prepped, pulled, and accounted for ahead of show.
• Own the All-Info document, ensuring all details are current, organized, and shared cross-departmentally.
• Oversee and maintain the department’s Purchase Tracker, ensuring spend is logged, accurate, and aligned with budget expectations.
• Assist with site advancing, including mapping needs, vendor coordination, signage plans, and on-site build requirements.
• Support credential advancing, including ticketing needs, access levels, and department credential summaries.
• Collaborate closely with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule.
• Provide on-site managerial support during load-in, show days, and load-out, ensuring operational flow and guest experience standards are upheld.
• Help improve processes, workflows, and documentation to strengthen team organization and show-to-show consistency.

Skills

Project management

Communication

Organizational skills

Multi-tasking

Travel willingness

Evenings/weekends

Tools

Google Suite

Excel

MS Office

Job description

Insomniac Holdings, LLC is seeking a Project Manager, Elevated Experiences to support the planning, organization, and execution of VIP across multiple festivals and events in California. This role reports directly to the Director of Elevated Experiences.

You will collaborate with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule, while maintaining high guest experience standards.