Entertainment Operations Lead — On-Site Events

Live Nation Entertainment Inc; Los Angeles (CA); On-site; CAD 95,000 - 119,000; Full time

Job summary

Insomniac Events is seeking a highly motivated Entertainment Project Manager to support the Entertainment team. This role reports to the Entertainment Director and is not remote; it requires on-site work across various event locations.

You will implement department protocols, manage budgets and show budgets, coordinate meetings, and oversee staffing, vendor relations, and production logistics to deliver safe, memorable experiences for performers and fans. Occasional travel is required.

Qualifications

• 5+ years of event coordinating/planning and execution.
• Proficiency in spreadsheets.
• Ability to effectively manage groups of staff.
• Must be motivated with an “Everything is possible” attitude.
• Must be an active problem solver, instilled with a sense of urgency for projects large and small.
• Must be able to stand for four hours at a time and walk long distances.

Responsibilities

• Implement department protocols and event protocols set by the Entertainment Director.
• Receive incoming emails and correspondence on behalf of the Director as necessary.
• Follow budget directives and ensure they are kept on track.
• Review and submit final show budgets as requested.
• Set and attend meetings on behalf of the department or Director as needed.
• Process expense reports, Amex reports and petty cash tracking as necessary.
• Advance travel, visas and accommodation needs for Director, staff and performers.
• Complete department site operations, production, credentials, and warehouse advancing for shows.
• Partner with HR to maintain roster, timesheets and new hire paperwork at all shows.
• Manage payroll for Entertainment Dept staff including Performers, Production Assistants, Glamour team & vendors.
• Liaise with HR and Accounting to ensure onboarding is completed timely.
• Prepare and organize vendor agreements, releases, payment schedules and forms.
• Secure and oversee bids from vendors and artists as needed.
• Supervise production reports and distribute to proper channels daily.
• Ensure safety permits and compliance with local ordinances.
• Staff and schedule Entertainment Dept Production Assistants for show days.
• Travel to events as required (economy).

Skills

Event coordination

Staff management

Problem solving

Spreadsheets

Travel willingness

Stamina

Job description

Insomniac Events is seeking a highly motivated Entertainment Project Manager to support the Entertainment team. This role reports to the Entertainment Director and is not remote; it requires on-site work across various event locations.

You will implement department protocols, manage budgets and show budgets, coordinate meetings, and oversee staffing, vendor relations, and production logistics to deliver safe, memorable experiences for performers and fans. Occasional travel is required.