VIP Event Experience Project Manager

Insomniac Events; Calabasas (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Insomniac Events in California is seeking a Project Manager, Elevated Experiences to support planning, organization, and execution of VIP across multiple festivals and events. This role reports directly to the Director of Elevated Experiences.

You will manage furniture rentals, vendor coordination, credentialing, and cross-department collaboration to ensure on-time delivery and elevated guest experiences. Willingness to travel and work evenings, weekends, and holidays is required.

Qualifications

• Proven experience in project management for live events, hospitality, or experiential activations.
• Strong organizational, time-management, and multitasking skills with the ability to manage multiple shows at once.
• Excellent communicator with strong interpersonal skills and the ability to work cross-functionally.
• Detail-oriented, proactive, and able to troubleshoot in high-pressure, fast-changing environments.
• Proficiency in Google Suite and Microsoft Office, especially Sheets/Excel.

Responsibilities

• Manage all furniture rentals for Elevated Experiences, including sourcing, ordering, delivery timelines, on-site placement, and returns.
• Oversee the accurate completion of Warehouse Pull Sheets to ensure inventory is prepped, pulled, and accounted for ahead of show.
• Own the All-Info document, ensuring all details are current, organized, and shared cross-departmentally.
• Oversee and maintain the department’s Purchase Tracker, ensuring spend is logged, accurate, and aligned with budget expectations.
• Assist with site advancing, including mapping needs, vendor coordination, signage plans, and on-site build requirements.
• Support credential advancing, including ticketing needs, access levels, and department credential summaries.
• Collaborate closely with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule.
• Provide on-site managerial support during load-in, show days, and load-out, ensuring operational flow and guest experience standards are upheld.
• Help improve processes, workflows, and documentation to strengthen team organization and show-to-show consistency.

Skills

Project management

Organizational skills

Communication

Attention to detail

Flexibility

Travel readiness

Tools

Google Suite

Sheets/Excel

Job description

Insomniac Events in California is seeking a Project Manager, Elevated Experiences to support planning, organization, and execution of VIP across multiple festivals and events. This role reports directly to the Director of Elevated Experiences.

You will manage furniture rentals, vendor coordination, credentialing, and cross-department collaboration to ensure on-time delivery and elevated guest experiences. Willingness to travel and work evenings, weekends, and holidays is required.