Veterinary Client Experience Specialist (CSR)

Heartland Veterinary Partners LLC; Harvey (TX); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Dental insurance

Vision insurance

Retirement benefits or accounts

Bonus incentive

Flexible work schedules

Career and professional development

Employee Assistance Program

Employee Referral Program

Job summary

Highway 30 Veterinary Clinic is a well-established small animal practice committed to compassionate care and client education. The CSR role supports reception, records maintenance, and appointment tracking to ensure a seamless client experience.

Reporting to the Practice Manager, this position handles cash processing, client communications, and basic clinical record keeping while upholding clinic policies and high standards of service.

Qualifications

• Patience and empathy in client interactions while maintaining professionalism.
• Effective teamwork with doctors and staff to ensure patient care.
• Clear instruction delivery to clients and teammates for successful care.
• Active listening to follow doctors and owners’ needs and feedback.
• Strong organization to track labs, medications, and workflows.
• Commitment to achieving high client satisfaction in every visit.

Responsibilities

• Leads practice opening and closing procedures per Practice Manager instructions and practice procedures.
• Ensures all public areas are clean and presentable for patients; cleans and straightens areas including the front desk, reception area, waiting area, office, public bathroom(s) and exam rooms.
• Processes cash, checks, charge card payments and credit account payments.
• Schedules appointments for the clinic adhering to practice and Doctor preferences and ensure appropriate workflow.
• Assists in the updating of client/patient files, as needed.
• Prepares and sends client correspondence.
• Sends reminder notices to clients for periodic notifications; conducts re-calls to clients on a timely basis from a call back list.
• Performs a backup of the computer system on a regular basis, as directed.
• Performs and oversees the performance of posting daily business.
• Welcomes clients and patients to the practice with a warm and friendly demeanor and ensures an excellent experience during the practice visit.
• Answers incoming telephone calls applying proper telephone etiquette.
• Presents clients with medications, instructions, new client kits and any other take home items.
• Handles emergency situations with great care, patience, and following established clinic policies and procedures.
• Addresses client concerns in a calm appropriate manner, ensuring every experience ends in satisfaction.

Skills

Patience & Compassion

Collaboration & Teamwork

Communicating

Active Listening

Organization Skills

Client Satisfaction

Education

High school diploma or equivalent

Job description

Highway 30 Veterinary Clinic is a well-established small animal practice committed to compassionate care and client education. The CSR role supports reception, records maintenance, and appointment tracking to ensure a seamless client experience.

Reporting to the Practice Manager, this position handles cash processing, client communications, and basic clinical record keeping while upholding clinic policies and high standards of service.