Venue Projects Coordinator: Plan, Execute & Deliver

TAPP Film; United States; On-site; USD 32,000 - 41,000; Full time

Job summary

Encore is seeking a Project Coordinator, Venues in the United States to plan and execute small events or portions of larger gatherings. You will coordinate production schedules, labor, and vendor needs while aligning with the sales and operations teams.

This role requires hands-on on-site work, strong communication, and the ability to multitask under pressure. You will mentor junior team members and handle post-event invoicing and reporting.

Qualifications

• High School Diploma required.
• 3+ years tech experience in the event technology or Broadcast industry
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Operational logistics experience
• Works well under pressure
• Ability to multitask
• MS Office experience
• Ability to read technical diagrams preferred

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, scope and execution plan to leads, vendors, and venue.
• Attend client meetings, maintain organized show files, and respond to client questions and concerns.
• Review sales documents to confirm equipment and positions meet client needs.
• Communicate event execution plan and on-site changes, including billing and schedules.
• Mentor Encore team members on event execution and best practices.
• Process post-event items such as timesheets, invoices, and post-show reporting.
• Identify training opportunities for onsite and regional workforce.

Skills

Communication

Client relationships

Problem solving

Multitasking

Pressure handling

Technical background

Operational logistics

Read diagrams

MS Office

Education

High School Diploma

Tools

MS Office

Job description

Encore is seeking a Project Coordinator, Venues in the United States to plan and execute small events or portions of larger gatherings. You will coordinate production schedules, labor, and vendor needs while aligning with the sales and operations teams.

This role requires hands-on on-site work, strong communication, and the ability to multitask under pressure. You will mentor junior team members and handle post-event invoicing and reporting.