Venue Event Coordinator - Production & Execution Pro

Hargrove, Inc.; Atlanta (GA); On-site; USD 32,000 - 41,000; Full time

Job summary

Encore is seeking a Project Coordinator, Venues to oversee planning and execution of events at venues. You will coordinate with sales and operations to deliver profitable events, mentor team members, and ensure adherence to production processes and standards.

The role requires strong communication, multitasking, and the ability to manage schedules and client needs. Expect on-site work in a hotel/convention environment with irregular hours and travel as needed.

Qualifications

• High School Diploma required.
• 3+ years tech experience in the event technology or Broadcast industry.
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills.
• Strong client relationship skills.
• Works well under pressure.
• Ability to multitask.
• Ability to read technical diagrams preferred.

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
• Review sales documents to confirm that the equipment and technical positions meet client’s needs.
• Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Review all necessary information with crew leads to ensure a successful and profitable event.
• Operate equipment and assist crew as necessary/qualified.
• Mentor Encore Team Members on event execution and best practices.

Skills

Communication

Client relations

Pressure handling

Multitasking

Technical diagrams

Education

High School Diploma

Job description

Encore is seeking a Project Coordinator, Venues to oversee planning and execution of events at venues. You will coordinate with sales and operations to deliver profitable events, mentor team members, and ensure adherence to production processes and standards.

The role requires strong communication, multitasking, and the ability to manage schedules and client needs. Expect on-site work in a hotel/convention environment with irregular hours and travel as needed.