On-Site Events Project Coordinator

Hargrove, Inc.; Boca Raton (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Encore in Boca Raton, FL is seeking a Project Coordinator, Venues to plan and execute small events or portions of larger events. You will partner with sales and operations to deliver profitable event plans and report to a Venue Operations lead.

Responsibilities span planning, on-site execution, and administrative duties with a focus on client needs, schedules, and post-event reporting. A strong technical background and client relationship skills are essential.

Qualifications

• High School Diploma required.
• 3+ years in event technology or broadcast industry.
• 2+ years administrative and customer service experience preferred.
• Strong written and oral communication skills.
• Strong technical background and client relationship skills.
• Operational logistics experience and ability to multitask.

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and responsibilities to leads, vendors and venue.
• Maintain focus on client needs by attending meetings, organizing show files, and addressing questions or problems.
• Review sales documents to confirm equipment and technical positions meet client needs.
• Communicate on-site changes, including billing and production schedules.
• Review information with crew leads to ensure successful events.
• Operate equipment as necessary and mentor team members on best practices.
• Assist with post-event tasks, including timesheet review and post-show reporting.
• Identify training opportunities for onsite and regional workforce.

Skills

Technical background

Communication skills

Client relations

Multitasking

Written/oral communication

Pressure handling

Administrative support

Education

High School Diploma

Tools

MS Office

Job description

Encore in Boca Raton, FL is seeking a Project Coordinator, Venues to plan and execute small events or portions of larger events. You will partner with sales and operations to deliver profitable event plans and report to a Venue Operations lead.

Responsibilities span planning, on-site execution, and administrative duties with a focus on client needs, schedules, and post-event reporting. A strong technical background and client relationship skills are essential.