Venue Events Project Coordinator: Plan, Execute, Deliver

TAPP Film; United States; On-site; USD 39,000 - 49,000; Full time

Job summary

Encore in the United States is seeking a Project Coordinator, Venues to plan and execute small events or portions of large events. You will collaborate with sales and operations to deliver on execution plans and ensure profitable outcomes.

The role reports to a Venue Operations lead and involves planning, on-site coordination, and post-event follow-up, with a strong emphasis on client satisfaction and operational excellence.

Qualifications

• High School Diploma required.
• 3+ years tech experience in the event technology or Broadcast industry.
• 2+ years administrative and customer service experience, preferred.
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Operational logistics experience
• Works well under pressure
• Ability to multitask
• MS Office experience
• Ability to read technical diagrams preferred

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
• Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.
• Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Review all necessary information with crew leads to ensure a successful and profitable event.
• Operate equipment and assist crew as necessary/qualified.
• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
• Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
• Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
• Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.

Skills

High School Diploma

Tech event experience

Administrative and customer service

Written and oral communication

Technical background

Client relationship skills

Operational logistics

Works under pressure

Multitasking

MS Office

Read technical diagrams

Tools

MS Office

Job description

Encore in the United States is seeking a Project Coordinator, Venues to plan and execute small events or portions of large events. You will collaborate with sales and operations to deliver on execution plans and ensure profitable outcomes.

The role reports to a Venue Operations lead and involves planning, on-site coordination, and post-event follow-up, with a strong emphasis on client satisfaction and operational excellence.