Venue & Events Project Coordinator (On-Site)

Hargrove, Inc.; Coronado (CA); On-site; USD 38,000 - 49,000; Full time

Job summary

Encore is seeking a Project Coordinator, Venues in Coronado, CA for on-site, full-time duties. Responsibilities include planning and executing small events or portions of larger events, coordinating schedules, crews, vendors, and client communications to ensure profitable outcomes.

You will mentor team members, review sales documents, and help align event execution with production standards. Strong technical and client-relations skills are essential in this role.

Qualifications

• 3+ years tech experience in the event technology or Broadcast industry.
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills.
• Strong Technical Background.
• Strong Client relationship skills.
• Operational logistics experience.
• MS Office experience.
• Ability to read technical diagrams preferred.

Responsibilities

• Event Planning: Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Event Execution: Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Administrative & Training: Assist Venue Operations leaders with completion and analysis of the EPT tool for events, process post-event items, review timesheets and invoices.

Skills

Tech experience

Admin & CS experience

Communication skills

Technical background

Client relationships

Operations logistics

MS Office

Reading diagrams

Education

High School Diploma

Job description

Encore is seeking a Project Coordinator, Venues in Coronado, CA for on-site, full-time duties. Responsibilities include planning and executing small events or portions of larger events, coordinating schedules, crews, vendors, and client communications to ensure profitable outcomes.

You will mentor team members, review sales documents, and help align event execution with production standards. Strong technical and client-relations skills are essential in this role.