Venue Events Coordinator: Planning & On-Site Execution

Encore; Alexandria (VA); On-site; USD 38,000 - 49,000; Full time

Job summary

Encore is seeking a Project Coordinator, Venues to plan and execute small events or segments of larger productions. You will collaborate with sales and operations to deliver on event plans and follow Encore’s Production Process and Technical Standards.

You will mentor team members, manage schedules, and ensure on-site execution aligns with client needs while maintaining profitability. This is a dynamic hotel/convention center environment with irregular hours.

Qualifications

• High School Diploma required.
• 3+ years tech experience in the event technology or Broadcast industry.
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills.
• Strong Technical Background.
• Strong Client relationship skills.
• Operational logistics experience.
• Works well under pressure.
• Ability to multitask.
• MS Office experience.
• Ability to read technical diagrams preferred.

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
• Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.

Skills

Tech experience

Communication skills

Client relations

Operational logistics

Multitasking

Reading diagrams

Education

High School Diploma

Tools

MS Office

Job description

Encore is seeking a Project Coordinator, Venues to plan and execute small events or segments of larger productions. You will collaborate with sales and operations to deliver on event plans and follow Encore’s Production Process and Technical Standards.

You will mentor team members, manage schedules, and ensure on-site execution aligns with client needs while maintaining profitability. This is a dynamic hotel/convention center environment with irregular hours.