Vendor Sourcing & Activation Specialist

National Facility Contractors; Monroe (WA); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

PTO

401(k) plan

Medical insurance

Vision Insurance

Life insurance

Professional growth

Job summary

National Facility Contractors is seeking a driven Sourcing Coordinator to build and maintain a nationwide network of subcontractors for maintenance and client service needs. This role connects Sourcing, Operations, Account Management, and Vendor Management by ensuring vendors are identified, qualified, onboarded, compliant, and operationally ready.

This is not a strictly administrative position. The successful candidate will combine high-volume outbound prospecting and relationship development

Qualifications

• Demonstrated ability to make outbound calls, build rapport, qualify prospects, overcome objections, follow up consistently, and secure commitments.
• Experience working toward measurable outreach, conversion, pipeline, recruiting, onboarding, or sales goals.
• Strong verbal and written communication skills, including a confident and professional phone presence.
• Excellent organization, attention to detail, follow-through, responsiveness, and time-management skills.

Responsibilities

• Conduct consistent outbound calls, emails, and other outreach to identify and recruit qualified subcontractors nationwide.
• Serve as a professional point of contact for prospective and existing vendors throughout sourcing, qualification, onboarding, and activation process.
• Clearly communicate the company’s value proposition, partnership expectations, and available service opportunities.
• Build rapport, address objections, follow up persistently, and secure vendor commitments.
• Develop productive, long-term vendor relationships that support current and future service demand.
• Research reputable vendors across multiple service categories and geographic markets.
• Evaluate capabilities, service areas, capacity, reliability, availability, pricing competitiveness, and fit with company and client requirements.
• Build and maintain an organized pipeline of qualified vendor prospects and approved subcontractors.
• Monitor vendor capacity, anticipate sourcing needs, identify coverage gaps, and prioritize outreach based on operational demand.
• Consistently meet established outreach, sourcing, conversion, and onboarding goals.
• Guide subcontractors through onboarding, schedule onboarding appointments, monitor progress, and coordinate activation.
• Collect, review, track, and maintain required documentation, including certificates of insurance, W-9 forms, service agreements or contracts, applicable licenses, and certifications.
• Follow up promptly to resolve missing, incomplete, inaccurate, or expired documentation.
• Confirm vendors meet company standards and client requirements before work begins.
• Maintain accurate vendor records, status notes, compliance documents, and communication history in company systems.
• Coordinate vendor availability and confirm timelines to support successful planned-maintenance execution.
• Provide timely updates to Operations and Account Management regarding vendor status, coverage, scheduling, onboarding progress, and potential delays.
• Escalate risks proactively and assist with resolving vendor, scope, scheduling, or service-delivery challenges.
• Support sourcing initiatives based on client requirements and changing operational priorities.

Skills

Outbound outreach

CRM proficiency

Vendor management

Communication skills

Time management

Tools

CRM systems

Excel

Job description

National Facility Contractors is seeking a driven Sourcing Coordinator to build and maintain a nationwide network of subcontractors for maintenance and client service needs. This role connects Sourcing, Operations, Account Management, and Vendor Management by ensuring vendors are identified, qualified, onboarded, compliant, and operationally ready.

This is not a strictly administrative position. The successful candidate will combine high-volume outbound prospecting and relationship development