Vendor Sourcing Specialist

Checksammy; Addison, Northern (TX, KY); On-site; USD 25,000 - 28,000; Full time

Job summary

Checksammy is seeking a Vendor Sourcing Specialist to join our Facilities team onsite in Addison, TX. You will own identifying, sourcing, and coordinating vendors and service providers across our facilities and locations.

The role involves finding reliable vendors, obtaining and comparing quotes, negotiating pricing and service terms, coordinating onboarding, and ensuring we have suitable vendors to support growing operations.

Qualifications

• Highly organized, resourceful and detail-oriented.
• Confident communicating with outside vendors.
• Experience coordinating sourcing and onboarding is a plus.

Responsibilities

• Identify and source qualified vendors and service providers for facility needs.
• Request, collect and compare vendor quotes and proposals.
• Negotiate pricing and contract terms when appropriate.
• Coordinate vendor onboarding, including documentation and compliance.
• Maintain vendor database with contacts, pricing and contracts.
• Monitor vendor performance and address issues as they arise.

Skills

Organized

Resourceful

Detail-oriented

Vendor communication

Job description

We are looking for a Vendor Sourcing Specialist to join our Facilities team and take ownership of identifying, sourcing, and coordinating vendors and service providers across our facilities and locations.

This role will be responsible for finding reliable vendors, obtaining and comparing quotes, negotiating pricing and service terms, coordinating onboarding, and helping ensure we have the right vendors in place to support our growing operations. The ideal candidate is highly organized, resourceful, detail-oriented, and confident communicating with outside vendors.

Job is fully onsite in Addison, TX. Rate of pay is between $18-20/hour based on experience.

What You’ll Do

• Research and identify qualified vendors and service providers for facility needs
• Source vendors for services including HVAC, plumbing, electrical, janitorial, landscaping, pest control, security, waste removal, maintenance, construction, and other facility-related services
• Request, collect, and compare vendor quotes and proposals
• Negotiate pricing, service agreements, and contract terms when appropriate
• Evaluate vendors based on pricing, quality, availability, experience, and overall fit
• Maintain a database of approved vendors, contacts, pricing, contracts, and service information
• Coordinate the vendor onboarding process, including required documentation, insurance, W-9s, agreements, and other compliance requirements
• Partner with Facilities and Operations leadership to understand upcoming needs and identify sourcing opportunities
• Build and maintain strong relationships with vendors and service providers
• Monitor vendor performance and **escalate** service or quality concerns when needed
• Help identify opportunities to consolidate vendors, reduce costs, and improve service consistency across locations
• Coordinate with vendors to schedule services, repairs, maintenance, and facility projects
• Assist with sourcing new facility openings, expansions, relocations, and special projects
• Maintain accurate records of bids, quotes, contracts, and vendor communications
• Support Facilities with urgent or last-minute vendor sourcing needs
• Research market pricing and identify alternative vendors when current providers are not meeting expectations
• Assist with other Facilities and procurement-related projects as needed