Vendor Relations Admin — Operations & Compliance

PAR PAR Inc; Town of Carmel (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical benefits

401K matching

Paid leave

Disability insurance

Tuition reimbursement

Volunteer day

Career growth

Job summary

OPENLANE, headquartered in Carmel, Indiana, is seeking a Vendor Relations Admin with experience in vendor administration and operational workflows. The role focuses on ensuring seamless support, accurate documentation, and effective liaison between vendors and management.

The ideal candidate has 2+ years in administrative support, collections, repossession, or related fields. In this role you will track performance metrics, coordinate re-assignments, and audit vendor documentation to ensure SOPs

Qualifications

• 2+ years of relevant experience in administrative support, vendor relations, collections, or repossession operations.
• Associate Degree or equivalent practical experience.
• Strong organizational, multitasking, and workflow prioritization skills.
• Proficiency in Microsoft Excel, Google Sheets, and reporting/data entry tools.
• Excellent written and verbal communication skills.
• High attention to detail with proven ability to execute SOPs precisely.

Responsibilities

• Perform daily assignments, repossession tracking, and handle urgent client account escalations promptly.
• Track, generate, and report daily, weekly, and monthly operational performance metrics to assist management decision-making.
• Assist with client and internal audits, ensuring full compliance with SLA requirements and internal SOPs.
• Coordinate account re-assignments, manage inventory re-allocations, and scrub aging inventory to prevent bottlenecks.
• Serve as the administrative point of contact between vendor reps and management for account-level inquiries.
• Input urgent client updates and account notes with high accuracy and speed.
• Audit vendor documentation for completeness and enforce consistent adherence to crediting guidelines.

Skills

Detail-Oriented

Process-Driven

Collaborative Communicator

Education

Associate Degree or equivalent

Tools

Microsoft Excel

Google Sheets

Reporting tools

Job description

OPENLANE, headquartered in Carmel, Indiana, is seeking a Vendor Relations Admin with experience in vendor administration and operational workflows. The role focuses on ensuring seamless support, accurate documentation, and effective liaison between vendors and management.

The ideal candidate has 2+ years in administrative support, collections, repossession, or related fields. In this role you will track performance metrics, coordinate re-assignments, and audit vendor documentation to ensure SOPs