Vendor Payments & Contracts Specialist

Optimum Communications Inc.; Bethpage (NY); On-site; USD 43,000 - 71,000; Full time

Job summary

Optimum is seeking a capable vendor management and accounts payable professional to manage BAAs, payments, onboarding, and contract administration. You will partner with Finance, Accounts Payable, and Vendor Management to ensure compliant, accurately coded transactions and timely vendor support.

This role also involves reconciling weekly payables, maintaining contracts in CWS, coordinating vendor changes, and supporting procurement negotiations while upholding internal controls.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• Three or more years of experience in vendor management, accounts payable, or general accounting preferred.
• Proficiency with Microsoft Office Suite and Google Workspace, strong Outlook, and advanced Excel (PivotTables).
• Experience with financial accounting and ERP systems, including Oracle.
• Ability to work independently, manage priorities, and meet deadlines with strong organizational skills.
• Attention to detail in reviewing financial and contractual documentation.
• Experience managing vendor relationships and reviewing vendor documentation (W-9, W-8).
• Strong understanding of contracts as they relate to invoice processing and payment terms.

Responsibilities

• Oversee BAA Payables mailbox and vendor account communications.
• Track, document, archive, verify, and follow up for timely transaction processing via Upload.
• Coordinate and process Upload batches per BAA terms and procedures.
• Maintain all Business Access agreements in network files with updated archives.
• Reconcile weekly payment trackers against Oracle Payables.
• Coordinate with Finance for proper expense coding per directives.
• Collaborate with Vendor Management, Corporate Accounts Payable, and Financial Systems to set approvers and signature levels.
• Ensure adherence to policies, processes, and internal controls in vendor payments and accounts.
• Support new contract negotiations and procurement activities alongside B2B initiatives.
• Maintain, archive, and tag contracts in Contract Works System (CWS); monitor expirations and follow up with stakeholders.

Skills

Vendor management

Accounts payable

Oracle

Excel PivotTables

Microsoft Office

Google Workspace

W-9/W-8

Education

High school diploma

Bachelor's degree preferred

Tools

Oracle ERP

CWS

Job description

Optimum is seeking a capable vendor management and accounts payable professional to manage BAAs, payments, onboarding, and contract administration. You will partner with Finance, Accounts Payable, and Vendor Management to ensure compliant, accurately coded transactions and timely vendor support.

This role also involves reconciling weekly payables, maintaining contracts in CWS, coordinating vendor changes, and supporting procurement negotiations while upholding internal controls.