Specialist - Vendor Management

Optimum; Bethpage (NY); On-site; USD 43,000 - 71,000; Full time

Job summary

Optimum is seeking a detail-oriented professional to manage vendor payments, contracts, and Business Access Agreement (BAA) processes. You will handle payment processing, reconciliations, vendor onboarding, contract administration, and records management, partnering with Finance, Accounts Payable, and Vendor Management to ensure compliance and accurate coding.

You will maintain BAA terms, reconcile payment trackers in Oracle Payables, and help minimize operational risk through proper approvals

Qualifications

• Three or more years of vendor management, accounts payable, or general accounting experience.
• Proficiency with MS Office, Google Workspace, and advanced Excel including PivotTables.
• Experience with Oracle ERP and financial systems.
• Strong organizational skills and ability to manage multiple priorities independently.
• Knowledge of Forms W-9 and W-8 and vendor documentation.
• Understanding of contracts as they relate to invoice processing.

Responsibilities

• Oversee BAA Payables mailbox and manage vendor account communications.
• Track, document, archive, verify, and follow up on transactions.
• Process Upload batches per BAA terms and procedures.
• Maintain BAA agreements in network files; archive executed ones.
• Reconcile weekly payment trackers with Oracle Payables; ensure terms.
• Code expenses per Finance directives with Business Planning.
• Collaborate to set approvers and authority levels in payables system.
• Ensure adherence to policies and internal controls in vendor payments.
• Support new contract negotiations and procurement with B2B initiatives.
• Maintain contracts in Contract Works System and monitor expirations.
• Manage vendor onboarding and profile changes via OLII Central.
• Liaise between internal stakeholders and vendors to resolve issues.

Skills

Excel PivotTables

Outlook

Google Workspace

Microsoft Office Suite

Education

Bachelor's degree preferred

High school diploma required

Tools

Oracle ERP

Job description

Are you looking to Optimize your life? Start your exciting path to a rewarding career today!

We are Optimum, a leader in the fast-paced world of connectivity, and we're seeking driven and enthusiastic professionals to join our team, empower lives, fuel businesses, and drive innovation. Connectivity is no longer a luxury, but a necessity. A career at Optimum means you'll be enabling progress and enhancing lives by providing reliable, high-speed connectivity solutions that keep the world connected. Our successes, now and in the future, are powered by our amazing product, a commitment to our people and culture, and the connections we make in our communities.

If you are resourceful, collaborative, and passionate about delivering consistent excellence, Optimum is for you!

Job Summary

Optimum is looking for a candidate to manage vendor payments, contracts, and Business Access Agreement (BAA) processes, including payment processing, reconciliations, vendor onboarding, contract administration, and records management. They will partner with Finance, Accounts Payable, and Vendor Management teams to ensure compliance, accurate coding, proper approvals, and efficient vendor support while mitigating operational and contractual risks.

Responsibilities

• Oversee and manage the BAA Payables mailbox, including internal and external communications related to vendor account management, ensuring inquiries and requests are addressed accurately and promptly.
• Perform required tracking, documentation, archiving, verification, and approval follow-up to support timely and accurate transaction processing via Upload.
• Coordinate and process Upload batches in accordance with applicable Business Access agreement terms and established procedures.
• Maintain all Business Access agreements within designated network files, ensuring updated and executed agreements are properly archived and readily accessible.
• Reconcile weekly payment trackers against the Oracle Payables system, ensuring payments are processed accurately and in accordance with vendor payment terms and conditions.
• Partner with the Business Planning team to ensure expenses are properly coded in accordance with Finance directives.
• Collaborate with Vendor Management leadership, Corporate Accounts Payable, and Financial Systems teams to ensure approvers are properly established within the payables system with the appropriate approval and signature authority levels.
• Ensure adherence to company policies, processes, procedures, and internal controls when processing vendor payments and managing vendor accounts.
• Support new contract negotiations and procurement activities alongside B2B initiatives.
• Maintain, archive, and appropriately tag executed contracts within the Contract Works System (CWS). Monitor upcoming contract expirations and follow up with stakeholders to help minimize business and operational risk.
• Manage vendor onboarding and vendor profile maintenance through OLII Central, coordinating with applicable stakeholders on new vendor submissions, legal name changes, banking updates, and other requested vendor profile changes.
• Serve as a liaison between internal stakeholders and external vendors, supporting effective communication, issue resolution, and vendor relationship management.

Qualifications

• High school diploma, GED, or equivalent required; bachelor’s degree preferred
• Three or more years of experience in vendor management, accounts payable, or general accounting preferred
• Proficiency with Microsoft Office Suite and Google Workspace, with strong Outlook skills and advanced experience using Excel, including PivotTables
• Experience with financial accounting and enterprise resource planning systems, including Oracle
• Ability to work independently, manage competing priorities, and meet deadlines while maintaining strong organizational skills
• High level of accuracy and attention to detail, particularly when reviewing financial and contractual documentation. of accuracy and attention to detail, particularly when reviewing financial and contractual documentation
• Working knowledge of basic accounting principles and accounts payable processes
• Experience managing vendor relationships and reviewing vendor documentation, including Forms W-9 and W-8
• Strong understanding of contracts as they relate to invoice processing, vendor payment terms, and contractual terms and conditions

At Optimum, every action and interaction we take part in, is driven by our three Guiding Principles: Do What’s Right, Drive One Optimum, and Make It Happen. These aren’t just words, they help us build trust, create real community, and embrace new ways of thinking. Our employees are empowered to do the right thing for our customers and co-workers and to recognize and reward these behaviors when we see them. It’s all part of the bigger picture of “Be The Difference” where each employee knows they have the power to enact real change, share new ideas, and understand that learning never stops.

If you have the drive to succeed and are ready to embark on a thrilling career, seize this opportunity today, and join our winning team. Together, we'll shape the future of connectivity.

All job descriptions and required skills, qualifications and responsibilities for a particular position are subject to modification by the Company from time to time, in the Company’s discretion based on business necessity.

We are an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.

The Company collects personal information about its applicants for employment that may include personal identifiers, professional or employment related information, photos, education information and/or protected classifications under federal and state law. This information is collected for employment purposes, including identification, work authorization, FCRA-compliant background screening, human resource administration and compliance with federal, state and local law.

Pay is competitive and based on a number of job-related factors, including skills and experience. The starting pay rate/range at time of hire for this position in the posted location is$43,427.00-$71,344.00/ year. The rate/range provided herein is the anticipated pay at the time of hire, and does not reflect future job opportunity.

Applicants must be authorized to work for ANY employer in the U.S. Please note that at this time, we do not provide visa sponsorship for employment.