Vendor Billing & Office Reconciliation Specialist

T E C Industrial Inc; Swanston (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Ghafari Group, Inc. is seeking an Office & Reconciliation Associate to join our automotive repair operations.

This role blends office administration with vendor bill reconciliation, ensuring accuracy of financial and vendor records and supporting month-end closes. The ideal candidate is organized, comfortable with numbers, and able to balance administrative tasks with detailed reconciliation work in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Experience in office administration, bookkeeping, accounts payable, reconciliation, or related field.
• Experience reviewing invoices, vendor statements, financial records, or similar documentation.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong numerical, analytical, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to investigate discrepancies and follow issues through to resolution.
• Ability to maintain confidential financial and business information.

Responsibilities

• Perform regular reconciliation of vendor bills, invoices, account records, and related financial documentation.
• Review vendor invoices and supporting documentation for accuracy and completeness.
• Compare invoices, payments, statements, and internal records to identify discrepancies.
• Investigate and resolve billing and reconciliation discrepancies in a timely manner.
• Communicate with vendors and internal team members to obtain missing information and resolve billing issues.
• Document discrepancies, resolutions, corrective actions, and reconciliation activities.
• Maintain accurate and organized vendor and reconciliation records.
• Prepare reconciliation reports and provide updates to management as needed.
• Assist with month-end and period-end reconciliation and close activities.
• Help ensure vendor bills and supporting documentation are processed accurately and according to company procedures.
• Identify opportunities to improve reconciliation and administrative processes and recommend solutions.

Skills

Microsoft Excel

Numerical analysis

Attention to detail

Time management

Communication skills

Education

Accounting/Finance degree preferred

Tools

ERP software

Accounting software

Job description

Ghafari Group, Inc. is seeking an Office & Reconciliation Associate to join our automotive repair operations.

This role blends office administration with vendor bill reconciliation, ensuring accuracy of financial and vendor records and supporting month-end closes. The ideal candidate is organized, comfortable with numbers, and able to balance administrative tasks with detailed reconciliation work in a fast-paced environment.