Vehicle Logistics & Compliance Specialist II

Cox Enterprises; Belcamp (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

Cox Enterprises is seeking a detail-oriented Transportation and Admin Specialist to support reporting, scheduling, and payment processes across multiple auctions.

You will coordinate pickups, manage documentation in AS400, and serve as the main liaison for clients, lot agents, and transporters, ensuring accuracy and timely payments.

Candidates need a HS diploma or higher, 3+ years in a related field, valid driver’s license, and strong communication and problem-solving skills.

Qualifications

• High School Diploma or GED with 3 years related experience.
• Alternative: any degree/certification plus 5 years related experience.
• Valid driver's license required.
• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.

Responsibilities

• Generate and maintain weekly inventory compliance and performance reports.
• Use AutoIMS & DHL to monitor moves and research notes on unit movement.
• Coordinate vehicle pickup requests and provide transport quotes.
• Oversee Door-to-Door process to ensure timely communication and billing.
• Process payment requests related to transportation, storage, and vehicle release fees.
• Review invoices and verify supplier information for accuracy.
• Coordinate with finance, posting, and accounting teams to facilitate payments.
• Submit payment requests through company systems and track completion.
• Arrange shipment and delivery of checks via FedEx or USPS.
• Maintain detailed records of payments, invoice status, and related transactions.
• Serve as a point of contact for clients requesting moves and assist internal teams.
• Collaborate with lot operations and transport teams to resolve delivery issues.
• May assist with other admin functions as needs arise.

Skills

Auto transport knowledge

Organizational skills

Verbal and written communication

Work under pressure

Team collaboration

Independent work

Problem-solving

Education

High School Diploma/GED

Any degree/certification beyond HS

Tools

AS400

AutoIMS

DHL

FedEx

Job description

Cox Enterprises is seeking a detail-oriented Transportation and Admin Specialist to support reporting, scheduling, and payment processes across multiple auctions.

You will coordinate pickups, manage documentation in AS400, and serve as the main liaison for clients, lot agents, and transporters, ensuring accuracy and timely payments.

Candidates need a HS diploma or higher, 3+ years in a related field, valid driver’s license, and strong communication and problem-solving skills.