Vehicle Inventory Services Administrator

L0105 Lithia Home Office; Medford (OR); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Holidays

PTO 80 hours

Short/Long Disability

Paid Life Insurance

401(k)

Employee Stock Purchase Plan

Lithia Learning Center

Vehicle Purchase Discounts

Wellness Programs

Job summary

Lithia & Driveway is seeking a Vehicle Inventory Services Administrator to support our inventory operations team in Medford, OR. This onsite role focuses on maintaining inventory records, processing transactions, and ensuring data accuracy across multiple systems.

You will collaborate with internal teams, review notices, and help drive process improvements while contributing to a transparent, efficient inventory workflow. A degree is preferred, with strong Excel and data-entry skills expected.

Qualifications

• Accurate data entry across multiple systems and databases.
• Ability to identify and correct discrepancies in records.
• Experience reconciling information from multiple sources.
• Strong problem-solving and time-management abilities.

Responsibilities

• Maintain accurate vehicle inventory records across systems and manufacturer platforms.
• Review, validate, and process inventory transactions and flooring payoffs.
• Manage store inventories, work queues, and data entry requests.
• Investigate discrepancies and implement corrections with data integrity.
• Pull, create, and post invoices for new vehicle inventory.
• Monitor inventory notices and flag issues to leadership.
• Collaborate with internal teams to resolve questions and improve processes.
• Support special projects and process improvements as needed.

Skills

Data entry

Attention to detail

Excel proficiency

Multisource data reconciliation

Organizational skills

Clear communication

Education

Associate’s or Bachelor's degree preferred

Job description

Dealership: L0105 Lithia Home Office Lithia & Driveway | Vehicle Inventory Services Administrator At Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams delivering Auto Done Easy for our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We've built a retail model that champions entrepreneurial leadership, Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential. We're looking for a Vehicle Inventory Services Administrator to support our inventory operations team. In this role, you'll play an important part in ensuring vehicle inventory records, invoices, and flooring transactions are accurate, complete, and processed efficiently. You'll work behind the scenes with internal teams, systems, and data to help keep our operations moving forward.

Location: Medford, OR (Onsite)

Target Hiring Range: $19.00–$20.00/hr

What You’ll Do

• Maintain accurate vehicle inventory records using multiple systems, databases, and manufacturer platforms.
• Review, validate, and process inventory transactions, flooring payoffs, and related documentation.
• Manage assigned store inventories, work queues, and requests while ensuring accurate data entry.
• Research discrepancies, make necessary corrections, and verify information across multiple sources.
• Pull, create, and post invoices for new vehicle inventory while maintaining data integrity.
• Monitor inventory notices and communicate issues, unusual findings, and improvement opportunities to leadership.
• Collaborate with internal teams to resolve questions and support efficient inventory operations.
• Contribute to special projects and process improvement initiatives as needed.

What You’ll Bring

• Strong data entry skills with a focus on accuracy and quality
• Advanced attention to detail and the ability to identify discrepancies
• Proficiency with Microsoft Office, particularly Excel
• Experience reconciling, validating, or analyzing information across multiple sources
• Strong organizational and time-management skills
• Ability to prioritize tasks and work efficiently in a fast-paced environment
• Clear written and verbal communication skills
• Associate’s or Bachelor's degree preferred

Total Rewards

At Lithia & Driveway, we believe in pay transparency. The full compensation range for this position is $16.85–$24.05/hr, reflecting the earning potential and growth opportunities available within the role. Actual compensation will be determined based on factors such as experience, skills, job-related knowledge, and geographic location. Final pay decisions are made through the interview process and in accordance with applicable pay equity and transparency laws.

We offer a comprehensive benefits package designed to support you and your family, including:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays
• PTO: 80 hours front-loaded on day 1
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Reasonable accommodations may be made to enable individuals to perform the essential functions.

At Lithia & Driveway, we stand by our mission of Growth Powered by People, as we build a workplace that ignites ideas and opportunities to Earn Customers for Life. Our focus is on making the customer experience better; as we aim to meet our customers’ needs whether in person, online or a combination of both.

Lithia & Driveway is the largest automotive retailer in North America and listed on the Fortune 500 (NYSE: LAD). Drive your career forward with roles in Sales, Finance, Service, Technology and Corporate. With thousands of vehicles and hundreds of locations, the career possibilities are endless. Join us as we accelerate towards growth in automotive and beyond!