Leasing Administration Coordinator

L0105 Lithia Home Office; Medford (OR); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision Plans

PTO: 80 hours front-loaded on day 1

401(k) Retirement Plan

Employee Stock Purchase Plan

Paid Holidays

Short and Long-Term Disability

Paid Life Insurance

Lithia Learning Center

Vehicle Purchase Discounts

Wellness Programs

Job summary

Lithia & Driveway in Medford, OR is hiring a Lease Administration Coordinator to support our Real Estate and accounting teams with lease setup, invoicing, and records management. This onsite role emphasizes accuracy, timely payments, and cross-functional collaboration.

You'll manage property data in Tango, coordinate with landlords and internal partners, and contribute to reconciliations while delivering professional lease documentation and excellent service to our portfolio.

Qualifications

• Bachelor's degree in Business, Accounting, Real Estate, or a related field.
• 2+ years of experience in lease administration, real estate accounting, property management, accounts receivable, or a similar role.
• Strong understanding of lease documentation, real estate transactions, and financial processes.
• Experience working with property management software such as Tango or similar platforms.
• Intermediate Microsoft Office skills, including Excel.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• Strong written and verbal communication skills with landlords, tenants, vendors, and internal stakeholders.
• Ability to manage multiple priorities and meet deadlines in a high-volume environment.
• Notary certification preferred.

Responsibilities

• Administer new lease setup activities, including property contacts, lease documentation, and contract records within property management systems.
• Ensure lease information and supporting documentation are entered accurately and on time to support proper payment processing and accounting activities.
• Partner with Accounting and Treasury teams on lease payments, notices, and other lease-related financial transactions.
• Notify and coordinate with cross-functional partners, including Risk, Utilities, Vendor Administration, Legal, and Treasury, regarding new and terminated leases.
• Generate and manage tenant invoices on a monthly, quarterly, or annual basis, ensuring accurate and timely collection of receivables.
• Support landlord and tenant communications, including drafting professional correspondence and responding to information requests.
• Assist with CPI, CAM/TMI, and other lease reconciliation activities by gathering and organizing supporting documentation.
• Coordinate with property management vendors to maintain accurate property and lease information.
• Facilitate payment requests through established approval workflows.
• Maintain lease records and documentation within systems such as Tango and electronic document repositories.
• Serve as a reliable resource for lease information, supporting internal stakeholders across Real Estate, Accounting, Legal, and Operations.

Skills

Excel

Attention to detail

Communication skills

Time management

Notary certification

Education

Bachelor's degree in Business, Accounting, Real Estate, or related field

Notary certification preferred

Tools

Tango

Job description

Dealership: L0105 Lithia Home Office Lithia & Driveway | Lease Administration Coordinator At Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams delivering Auto Done Easy for our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We've built a retail model that champions entrepreneurial leadership, Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential.

As a Coordinator, Lease Administration, you'll play a critical role in supporting our Real Estate team by managing lease-related processes, coordinating with landlords and tenants, and ensuring the accuracy of key property and financial records. This is an excellent opportunity for someone who enjoys combining administrative precision, financial coordination, and relationship management in a fast-paced, collaborative environment.

The role supports dealership and support service facilities across our growing portfolio.

Location: Medford, OR (Onsite)

Compensation Range: $24.05-36.05. Actual pay offered may vary depending on skills, experience, job-related knowledge, and physical location. Final compensation will be established through the interview process in accordance with applicable pay equity and transparency laws.

What You'll Do

• Administer new lease setup activities, including property contacts, lease documentation, and contract records within property management systems.
• Ensure lease information and supporting documentation are entered accurately and on time to support proper payment processing and accounting activities.
• Partner with Accounting and Treasury teams on lease payments, notices, and other lease-related financial transactions.
• Notify and coordinate with cross-functional partners, including Risk, Utilities, Vendor Administration, Legal, and Treasury, regarding new and terminated leases.
• Generate and manage tenant invoices on a monthly, quarterly, or annual basis, ensuring accurate and timely collection of receivables.
• Support landlord and tenant communications, including drafting professional correspondence and responding to information requests.
• Assist with CPI, CAM/TMI, and other lease reconciliation activities by gathering and organizing supporting documentation.
• Coordinate with property management vendors to maintain accurate property and lease information.
• Facilitate payment requests through established approval workflows.
• Maintain lease records and documentation within systems such as Tango and electronic document repositories.
• Serve as a reliable resource for lease information, supporting internal stakeholders across Real Estate, Accounting, Legal, and Operations.

What You'll Bring

• Bachelor's degree in Business, Accounting, Real Estate, or a related field.
• 2+ years of experience in lease administration, real estate accounting, property management, accounts receivable, or a similar role.
• Strong understanding of lease documentation, real estate transactions, and financial processes.
• Experience working with property management software such as Tango or similar platforms.
• Intermediate Microsoft Office skills, including Excel.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• Strong written and verbal communication skills with the ability to professionally interact with landlords, tenants, vendors, and internal stakeholders.
• Ability to manage multiple priorities and meet deadlines in a high-volume environment.
• Experience with reconciliations, invoicing, accounts receivable, or accounting processes preferred.
• Notary certification preferred.

Benefits

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays
• PTO: 80 hours front-loaded on day 1
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

For a more detailed view, visit: www.totalrewards.lithiadriveway.com.

High School graduate or equivalent, 18 years or older required.

We are a drug free workplace.

We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Reasonable accommodations may be made to enable individuals to perform the essential functions.

At Lithia & Driveway, we stand by our mission of Growth Powered by People, as we build a workplace that ignites ideas and opportunities to Earn Customers for Life. Our focus is on making the customer experience better; as we aim to meet our customers’ needs whether in person, online or a combination of both. Lithia & Driveway is the largest automotive retailer in North America and listed on the Fortune 500 (NYSE: LAD). Drive your career forward with roles in Sales, Finance, Service, Technology and Corporate. With thousands of vehicles and hundreds of locations, the career possibilities are endless. Join us as we accelerate towards growth in automotive and beyond!