Vehicle Fleet & Records Coordinator

MSX International; Irvine (CA); On-site; USD 57,308,000 - 68,770,000; Full time

Job summary

MSX International in Fountain Valley, CA, is seeking a detail-oriented analyst to manage engineering fleet vehicles, track orders, and maintain accurate records across pre-production, production, and buy-back units.

You will coordinate vehicle movements, schedule maintenance, prepare VIP/Executive loans, support events, and conduct regular data entry and reporting to support governance and inventory decisions. The role is full-time, on-site, with competitive pay.

Qualifications

• BA/BS degree required.
• 6 months to 1 year analytical and reporting experience.
• Excellent communication skills, comfortable with all management levels.
• Strong organizational, decision-making, and problem-solving skills.

Responsibilities

• Manage engineering fleet vehicles, including production, pre-production, and buy-back units.
• Coordinate and distribute vehicles and distributor plates.
• Ensure timely entry and check-in/out of vehicle information into the vehicle tracker.
• Maintain accurate records in the vehicle management system for pre-production, production, and buy-back vehicles.
• Submit and track vehicle orders until arrival at NHQ.
• Ensure up-to-date vehicle maintenance.
• Track, confirm repairs and returns of buy-back vehicles.
• Coordinate with the engineering garage vehicle repairs.
• Assist with internal and external vehicle loans, ensuring cleared motor vehicle records, valid loan agreements, and insurance placements are in place.
• Prepare and coordinate VIP/Executive vehicle loans.
• Vehicle preparation for departmental uses, such as marketing, media, and special events.
• Support engineering events including benchmarking and testing.
• Conduct routine and ad hoc data entry and reporting.
• Bi-weekly vehicle inventory reports (department vehicles and buybacks)
• Weekly owner's manual status reports.
• Monthly and annual governance and syndicated template updates.
• Monthly Quick Reference Guide (QRG) reviews and tracking.

Skills

Analytical skills

Communication skills

Organizational skills

Decision-making

Problem-solving

Education

BA/BS degree

Job description

MSX International in Fountain Valley, CA, is seeking a detail-oriented analyst to manage engineering fleet vehicles, track orders, and maintain accurate records across pre-production, production, and buy-back units.

You will coordinate vehicle movements, schedule maintenance, prepare VIP/Executive loans, support events, and conduct regular data entry and reporting to support governance and inventory decisions. The role is full-time, on-site, with competitive pay.