Vehicle Department Administrator

MSX International; Irvine (CA); On-site; USD 57,308,000 - 68,770,000; Full time

Job summary

MSX International in Fountain Valley, CA, is seeking a detail-oriented analyst to manage engineering fleet vehicles, track orders, and maintain accurate records across pre-production, production, and buy-back units.

You will coordinate vehicle movements, schedule maintenance, prepare VIP/Executive loans, support events, and conduct regular data entry and reporting to support governance and inventory decisions. The role is full-time, on-site, with competitive pay.

Qualifications

• BA/BS degree required.
• 6 months to 1 year analytical and reporting experience.
• Excellent communication skills, comfortable with all management levels.
• Strong organizational, decision-making, and problem-solving skills.

Responsibilities

• Manage engineering fleet vehicles, including production, pre-production, and buy-back units.
• Coordinate and distribute vehicles and distributor plates.
• Ensure timely entry and check-in/out of vehicle information into the vehicle tracker.
• Maintain accurate records in the vehicle management system for pre-production, production, and buy-back vehicles.
• Submit and track vehicle orders until arrival at NHQ.
• Ensure up-to-date vehicle maintenance.
• Track, confirm repairs and returns of buy-back vehicles.
• Coordinate with the engineering garage vehicle repairs.
• Assist with internal and external vehicle loans, ensuring cleared motor vehicle records, valid loan agreements, and insurance placements are in place.
• Prepare and coordinate VIP/Executive vehicle loans.
• Vehicle preparation for departmental uses, such as marketing, media, and special events.
• Support engineering events including benchmarking and testing.
• Conduct routine and ad hoc data entry and reporting.
• Bi-weekly vehicle inventory reports (department vehicles and buybacks)
• Weekly owner's manual status reports.
• Monthly and annual governance and syndicated template updates.
• Monthly Quick Reference Guide (QRG) reviews and tracking.

Skills

Analytical skills

Communication skills

Organizational skills

Decision-making

Problem-solving

Education

BA/BS degree

Job description

Company Description

For more than 25 years, MSX International has been a dedicated partner to leading automotive brands around the world. We support them in transforming their businesses and in managing their operations across the areas of Customer Experience, Repair Optimization, Learning and Insights. We focus on helping our clients generate more value for their customers. With over 5,000 employees based in more than 80 countries worldwide, our teams provide industry-leading expertise.We have combined our deep industry expertise with cutting-edge technology solutions to help our automotive clients increase revenue and reduce costs, while enhancing operational efficiency and improving customer satisfaction. Our goal is to help our customers reach their full potential and to excel as their global partner of choice.

Company Description

For more than 25 years, MSX International has been a dedicated partner to leading automotive brands around the world. We support them in transforming their businesses and in managing their operations across the areas of Customer Experience, Repair Optimization, Learning and Insights. We focus on helping our clients generate more value for their customers. With over 5,000 employees based in more than 80 countries worldwide, our teams provide industry-leading expertise.We have combined our deep industry expertise with cutting-edge technology solutions to help our automotive clients increase revenue and reduce costs, while enhancing operational efficiency and improving customer satisfaction. Our goal is to help our customers reach their full potential and to excel as their global partner of choice.

Job Description

• Manage engineering fleet vehicles, including production, pre-production, and buy-back units.
• Coordinate and distribute vehicles and distributor plates.
• Ensure timely entry and check-in/out of vehicle information into the vehicle tracker.
• Maintain accurate records in the vehicle management system for pre-production, production, and buy-back vehicles.
• Submit and track vehicle orders until arrival at NHQ.
• Ensure up-to-date vehicle maintenance.
• Track, confirm repairs and returns of buy-back vehicles.
• Coordinate with the engineering garage vehicle repairs.
• Track, confirm repairs and returns of buy-back vehicles.
• Assist with internal and external vehicle loans, ensuring cleared motor vehicle records, valid loan agreements, and insurance placements are in place.
• Prepare and coordinate VIP/Executive vehicle loans.
• Vehicle preparation for departmental uses, such as marketing, media, and special events.
• Support engineering events including benchmarking and testing.
• Conduct routine and ad hoc data entry and reporting.
• Bi-weekly vehicle inventory reports (department vehicles and buybacks)
• Weekly owner's manual status reports.
• Monthly and annual governance and syndicated template updates.
• Monthly Quick Reference Guide (QRG) reviews and tracking.

Qualifications

• Recent college graduates with 6 months – 1 year analytical and reporting experience.
• BA/BS degree required.
• Excellent communication skills, comfortable with all management levels.
• Strong organizational, decision-making, and problem-solving skills.

Additional Information

Full Time M-F (8am – 5pm) On-Site; Fountain Valley

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, and other business and organizational needs. The disclosed range estimate may not have been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At MSXI, it is not typical for an individual to be hired at the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $20 to $24 hourly based on current experience.

MSX International is an Equal Employment Opportunity Employer committed to employing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veteran status, age, or any other characteristic protected by law.