Vascular Surgery Scheduling & Care Coordinator

Mass General Brigham; Boston (MA); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement plan

Tuition reimbursement

Discounted MBTA pass

Career growth opportunities

Job summary

Mass General Brigham is seeking a Surgical Coordinator for Brigham and Women's Hospital's Vascular Surgery team. The role focuses on coordinating surgical schedules, preoperative logistics, and patient communications in a busy, hybrid-work environment.

You will work with vascular surgeons, clinical teams, and administrative staff to ensure smooth scheduling and patient care, while gaining Epic system proficiency through hands-on use and training opportunities.

Qualifications

• High school diploma or equivalent.
• 2–3 years of office experience.
• Proficiency in Microsoft Office Suite.
• Epic scheduling/registration/billing experience or training provided.

Responsibilities

• Coordinate and schedule surgical procedures for all vascular surgeons at Brigham and Women's Hospital.
• Arrange preoperative testing, appointments, and related scheduling requirements.
• Collaborate with surgeons, clinical teams, and staff to coordinate schedules.
• Serve as a primary contact for patients, providing scheduling information and details.
• Schedule patient visits, maintain records, and support check-in/check-out processes.
• Assist with prior authorization inquiries and insurance documentation.
• Maintain accurate patient records in Epic, including billing forms and records requests.
• Provide Epic guidance and training to colleagues as needed.
• Support daily administrative operations and communications.

Skills

Microsoft Office

Communication

Organizational skills

Epic

Time management

Education

High school diploma or equivalent

Tools

Epic

Job description

Mass General Brigham is seeking a Surgical Coordinator for Brigham and Women's Hospital's Vascular Surgery team. The role focuses on coordinating surgical schedules, preoperative logistics, and patient communications in a busy, hybrid-work environment.

You will work with vascular surgeons, clinical teams, and administrative staff to ensure smooth scheduling and patient care, while gaining Epic system proficiency through hands-on use and training opportunities.