Vaccine Research Programs Specialist

Beth Israel Lahey Health; Boston (MA); On-site; USD 33,000 - 43,000; Full time

Job summary

Beth Israel Lahey Health is seeking an on-site Administrative Coordinator to coordinate program operations and provide essential staff support. You will manage communications, prepare materials, and ensure adherence to procedures and budgets.

You will train colleagues, maintain databases, generate reports, and help ensure compliance with internal policies and external regulations. The role requires strong MS Office skills and a customer-service focus.

Qualifications

• High School Diploma required; Associate's degree preferred.
• 1–3 years of related work experience.
• Advanced skills with Microsoft Office and web-based apps.

Responsibilities

• Implements and coordinates administrative procedures for the program.
• Trains staff to ensure accuracy and quality of work.
• Provides administrative support to staff in the program.
• Schedules and prepares materials for appointments, meetings and events.
• Coordinates calendars and travel arrangements as needed.
• Ensures staff are informed; supplies and equipment available.
• Develops and maintains program databases.
• Compiles data and prepares regular and ad hoc reports.
• Monitors program expenses and invoices with cost centers.
• Supports compliance and quality improvement efforts.

Skills

Written English

Oral English

Knowledge of policies

Teamwork

Customer service

Education

High School Diploma

Associate's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Beth Israel Lahey Health is seeking an on-site Administrative Coordinator to coordinate program operations and provide essential staff support. You will manage communications, prepare materials, and ensure adherence to procedures and budgets.

You will train colleagues, maintain databases, generate reports, and help ensure compliance with internal policies and external regulations. The role requires strong MS Office skills and a customer-service focus.