Impactful Vaccine Research Program Coordinator (Onsite)

Beth Israel Lahey Health; Quincy (MA); On-site; USD 33,000 - 43,000; Full time

Job summary

Beth Israel Lahey Health is seeking a Program Coordinator- Vaccine Research to join our on-site team. This role coordinates administrative operations within the vaccine research program, supports staff, schedules meetings, and maintains program databases.

Responsibilities include managing workflows, tracking expenses and invoices, preparing reports, and ensuring compliance with BIDMC policies and external regulations.

Qualifications

• High School Diploma or equivalent required; associate degree preferred.
• 1–3 years of related administrative experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access)

Responsibilities

• Implements and coordinates administrative procedures for the assigned program.
• Trains staff in proper methods and procedures.
• Provides administrative support to staff in the program area.
• Schedules materials for appointments, meetings and events.
• Coordinates program correspondence, calendars, travel arrangements.
• Ensures that staff are informed, and supplies and equipment are available.
• Develops, maintains and oversees program databases.
• Compiles data; prepares, summarizes and distributes regular and ad hoc reports.
• Coordinates, tracks and monitors program expenses, invoices and budgeting with appropriate cost centers and budget.
• Monitors and evaluates the effectiveness of the program administration.
• Collaborates with program leadership and members to identify other program needs.
• Recommends and implements modifications to improve effectiveness.
• Coordinates and oversees preparation for compliance with BIDMC policies and procedures as well as other external regulatory agencies.
• Maintains accurate records for compliance.
• Participates in quality improvement projects.

Skills

Written communications

Oral communications

Teamwork

Customer service

Education

Associate's degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is seeking a Program Coordinator- Vaccine Research to join our on-site team. This role coordinates administrative operations within the vaccine research program, supports staff, schedules meetings, and maintains program databases.

Responsibilities include managing workflows, tracking expenses and invoices, preparing reports, and ensuring compliance with BIDMC policies and external regulations.