V101 - Bilingual Executive & Creative Assistant

Visa Hunt; United States; On-site; USD 12,000 - 13,000; Full time

Job summary

Job Duck is seeking an Executive Assistant with a Graphic Design background to support executive operations and drive visual communications. You will manage high level admin, coordinate events and travel, and ensure brand consistency across creative projects in a fast-paced environment.

This role requires 2–3 years of experience supporting executives, a design background, proficiency with AI tools, and strong organizational skills.

Qualifications

• 2–3 years of experience supporting executives or senior leaders.
• Graphic design background with brand consistency experience.
• Experience coordinating projects from concept through completion.
• Proficiency with AI tools to improve productivity and workflow efficiency.
• Strong organizational and project management skills.
• Ability to manage multiple priorities with attention to detail.
• Familiarity with design, publication, and production workflows.
• Proficient with Microsoft Office, Google Workspace, calendar management, virtual meetings, and AI productivity tools.

Responsibilities

• Track deliverables and follow up with stakeholders to ensure timely completion.
• Coordinate calendar management and appointment bookings.
• Manage executive email communications and organized inbox.
• Lead projects from start to finish with minimal supervision.
• Arrange travel, events, and logistics.
• Support magazine production activities and design coordination.
• Develop office communications and brand-consistent visual materials.

Skills

Executive support

Graphic design

Project coordination

AI tools

Tools

Microsoft Office Suite

Google Workspace

Calendar management platforms

Virtual meeting tools

Graphic design software

AI-powered productivity tools

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!

Job Description

Join Job Duck as an Executive Assistant with a Graphic Design background, where you'll play a pivotal role in supporting executive operations while contributing to impactful visual communications. This position is ideal for a proactive professional who thrives in a fast paced environment, takes ownership of projects, and consistently drives initiatives through completion. You'll manage high level administrative responsibilities, coordinate events and travel arrangements, and support brand consistency across a variety of creative projects. Success in this role requires strong judgment, exceptional communication skills, resourcefulness, and the ability to anticipate needs while delivering solutions. If you are an innovative and reliable self starter who enjoys balancing executive support with creative work, this opportunity offers a dynamic and rewarding career path.

Monthly compensation range: 1060 USD- 1150 USD

Responsibilities

• Track deliverables and follow up with internal and external stakeholders to ensure timely task completion
• Coordinate and oversee calendar management, scheduling, and appointment booking
• Manage executive email communications and maintain an organized inbox
• Collaborating with the Chief of Staff to align priorities
• Following up with team members to ensure task completion
• Leading projects from start to finish with minimal supervision
• Booking travel, events, and coordinating logistics including meals and venues
• Scheduling appointments and resolving conflicts proactively
• Communicate professionally with government officials, media contacts, vendors, and business partners
• Review and deconflict executive calendar commitments to maximize efficiency
• Utilize AI tools to improve efficiency, productivity, and workflow management
• Managing email and calendar with accuracy and foresight
• Support magazine production activities, including theme development, article coordination, design support, and print coordination
• Prepare, organize, and maintain executive documentation and communications
• Lead assigned projects from initiation through successful completion
• Develop office communications, event collateral, and creative mockups as needed
• Create and update visual materials while ensuring brand consistency across all outputs

Requirements

• 2- 3 years of experience supporting executives, senior leadership, or high profile professionals
• Background in graphic design with the ability to maintain brand consistency across visual materials
• Experience coordinating projects from concept through completion
• Comfortable communicating with government officials, media representatives, and external stakeholders
• Proficiency with AI tools to improve productivity and workflow efficiency
• Strong organizational and project management skills
• Ability to manage multiple priorities while maintaining attention to detail
• Familiarity with design, publication, and production workflows is highly valued
• Proficiency with Microsoft Office Suite, Google Workspace, calendar management platforms, virtual meeting tools, graphic design software, and AI-powered productivity tools

Work Shift

8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages

English, Spanish