Executive Assistant

wilson; Oregon (WI); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A company in Oregon is seeking an Administrative Assistant to manage schedules, streamline calendars, and support internal and external meetings. This role involves travel arrangements, expense reports, and correspondence. The ideal candidate will have strong organizational and communication skills, be computer savvy, and have at least 1-2 years of administrative experience. The position provides the opportunity to work in a dynamic environment committed to excellence.

Qualifications

• 1-2 years of administrative experience required.
• Proficient in Google Workspace and Microsoft Office Suite.
• Detail-oriented and able to multitask in a fast-paced environment.

Responsibilities

• Manage schedules and streamline calendars.
• Schedule internal and external meetings.
• Plan meetings and small-scale team events.
• Book travel arrangements.
• Process monthly expense reports.
• Prepare presentations and compile meeting materials.
• Write correspondence and organize client contacts.
• Process invoices and facilitate new vendor setups.

Skills

Organizational skills

Interpersonal skills

Written and verbal communication skills

Initiative

Detail-oriented

Proficient in Google Workspace

Proficient in Microsoft Word

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Job description

Managing schedules and streamlining calendars determining meeting priority, preventing overbooking, etc.

Scheduling internal and external meetings

Meeting, offsite and small-scale team event planning securing venues, catering, tech set-up, etc.

Booking travel arrangements

Processing monthly expense reports

Preparing presentations and compiling materials for meetings

Writing internal and external correspondence

Organizing and maintaining client contacts

Processing invoices and facilitating new vendor set-up when necessary

Requirements

• Excellent organizational, interpersonal and written and verbal communications skills
• Punctual and responsible with a proven track record of performing efficiently under deadline pressure
• Ability to take initiative and proactively anticipate the needs of supervisors
• Smart, personable, hard-working and motivated to learn and excel
• Detail-oriented and able to multitask in a fast-paced environment
• Trustworthiness, discretion and sound judgment handling confidential and sensitive information
• Extremely computer savvy: Proficiency in Google Workspace, Microsoft Word, Excel and PowerPoint required; ability to quickly pick-up additional software is a plus
• Minimum 1-2 years of administrative experience
• Interest in print and web content, digital media and publishing is a plus

What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.