Executive Assistant | Business Support Coordinator

Job Duck; United States; Remote; PHP 684,979 - 743,138; Full time

Benefits offered by this job

Paid time off

Referral and annual bonuses

Parental leave

Professional development opportunities

Job summary

A progressive remote work company is hiring an Executive Assistant to support daily operations, ensuring efficient administrative processes. Candidates should have 1-2 years of experience, preferably in fields like engineering or logistics, and possess excellent organizational and time management skills. This remote position requires strong communication abilities and a proactive mindset. Benefits include competitive monthly compensation and opportunities for professional development.

Qualifications

• 1-2 years of administrative experience required.
• Preference for background in engineering, architecture, logistics, or law.
• Must work independently in a remote environment.

Responsibilities

• Ensure follow-ups and tasks are completed on time.
• Assist with coordination of internal workflows.
• Manage scheduling and calendar coordination.

Skills

Organizational skills

Time management

Proactive mindset

Client-focused communication

Ability to manage multiple tasks

Job description

JOB DUCK IS HIRING AN EXECUTIVE ASSISTANT | BUSINESS SUPPORT COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

This role supports the daily operations of Job Duck by ensuring administrative processes run smoothly and efficiently. The Executive Administrative Assistant plays a key role in managing schedules, organizing communications, and maintaining structure across day-to-day activities. This position is ideal for someone who enjoys keeping things organized, anticipates needs before they arise, and takes pride in supporting others through reliable administrative execution. The role contributes directly to productivity, client satisfaction, and overall operational flow. A proactive and detail-focused individual will thrive in this environment.

Schedule

Monday to Friday from 9:00 AM to 5:00 PM EST (USA)

Responsibilities

• Ensuring follow-ups and tasks are completed accurately and on time
• Assisting with coordination of internal workflows
• Maintaining organized records and documentation
• Supporting basic administrative and operational tasks
• Managing scheduling and calendar coordination
• Responding to client inquiries in a timely and professional manner
• Handling email inbox management and client correspondence

Qualifications

• At least one to two years of experience in administrative roles
• Background in engineering, architecture, logistics, or law is preferred
• Strong organizational skills
• Structured and methodical working style
• Proactive mindset with the ability to anticipate needs
• Time management and prioritization skills
• Ability to manage multiple tasks simultaneously
• Professional and client-focused communication
• Comfort working independently in a remote environment
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

Benefits

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off.
• Referral and annual bonuses.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.