UTS - Temporary Executive Assistant at UNC Chapel Hill

NC State University; Raleigh (NC); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Attend non-revenue sporting events for

Exclusive Wolfpack perks

Job summary

NC State University seeks a Temporary Executive Assistant to support three Vice Deans with executive scheduling, email triage, and coordination of operational projects. The role demands independent problem solving, discretion with confidential information, and professional representation across university interactions.

Hybrid work schedule post-training; is time-limited. Strong communication and organizational skills are essential to manage multiple deadlines and stakeholders.

Qualifications

• Requires high level executive/administrative support experience or related degree.
• Demonstrated ability to handle confidential information with discretion.
• Strong written and oral communication skills and attention to detail.
• Ability to manage multiple deadlines and hold parties accountable.

Responsibilities

• Provide high level executive, operational, and calendar management support to Vice Deans.
• Triage and manage email communications and coordinate operational projects.
• Serve as administrative liaison between Vice Deans, Dean’s Office, university leadership, and external stakeholders.
• Maintain professional appearance and service-oriented, problem-solving approach.

Skills

Communication

Attention to detail

Discretion

Accountability

Professional appearance

Diplomacy

Project management

Microsoft Word

Excel

Google Calendar

PeopleSoft

Education

Bachelor's degree in Business Administration or related

Associate's degree in Secretarial Science, Business Administration, or related

High School diploma or equivalency

Tools

Microsoft Word

Excel

Google Calendar

PeopleSoft

Job description

UTS - Temporary Executive Assistant at UNC Chapel Hill

This role provides high level executive, operational, and calendar management support to the three Vice Deans in the department at UNC Chapel Hill. The primary focus of this role involves managing complex executive schedules, triage and administration of email communications, and coordination of operational projects to ensure all commitments and deliverables are executed with precision and timeliness. Acting as a key administrative liaison, the Executive Assistant facilitates seamless communication and alignment between the Vice Deans, the Dean’s Office, university leadership, and external stakeholders. This position requires independent problem solving, sound judgment, high level confidentiality, and the capability to represent executive leadership professionally across all university interactions.

Is Time Limited

Is Time Limited Yes

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Attend non-revenue generating sporting events for free.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Position Information

Requirements and Preferences

Work Schedule

Work Schedule 40 hours; Monday - Friday from 8 am - 5 pm (hybrid available post training)

Other Work/Responsibilities

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.

Department Required Skills

• Excellent written and oral communication skills
• Must possess a strong attention to detail and ability to manage time well
• Demonstrated experience in handling confidential information with discretion
• Ability to follow through on tasks to completion, holding all parties accountable to deadlines
• Maintain a professional appearance & a service/ problem-solving orientation.
• Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents
• Ability to manage special projects and duties as assigned.

Preferred Years Experience, Skills, Training, Education

• Bachelors degree and 2 years prior experience in an academic administrative support role coordinating meetings, schedules, projects, and events.
• Experience working both independently and as part of a close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, and the prioritization of multiple demands.
• Experience with exercising judgment and discretion in establishing, interpreting, and applying a wide range of administrative policies and procedures
• Experience establishing and maintaining effective working relationships with college and university personnel, government or other agency officials, and the general public
• Experience with prioritizing requests in a fast-paced and demanding environment
• Experience drafting and formatting standard office communications and a variety of other written materials
• Proficient with Microsoft Office Suite or similar software, particularly Microsoft Word and Excel
• Familiar with Google Calendar and PeopleSoft

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * 1) How did you hear about this UTS opportunity?

  (Open Ended Question)

• * This role has the ability to become hybrid; you must reside in NC and be able to commute to the UNC Chapel Hill campus as determined by the hiring manager. Do you meet these requirements?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter

Optional Documents

• Contact Information for References

NC STATE UNIVERSITY
RALEIGH, NC 27695
PHONE: [phone]