UTS - Temporary Business Officer at NC State

NC State University; Raleigh, Northern (NC, KY); Hybrid; USD 25,000 - 38,000; Full time

Job summary

NC State University in Raleigh seeks a Temporary Business Officer to handle daily financial transactions, vouchers, and PeopleSoft entries, ensuring accuracy and compliance with state policies.

The role supports departmental operations, maintains records, and communicates with faculty, staff, vendors, and university offices. Requires knowledge of financial processes and strong attention to detail; part-time schedule offered with potential full-time opportunities.

Qualifications

• Familiarity with state spending guidelines and financial policies.
• Familiarity with PeopleSoft Financials.
• Experience working with financial records, transactions, or business operations.
• Strong written and verbal communication skills.
• Professional and customer-service-oriented approach.
• Strong attention to detail and accuracy.
• Ability to organize and prioritize multiple tasks and deadlines.

Responsibilities

• Process financial transactions and related documentation in accordance with NC State University and state spending guidelines.
• Prepare, review, and process vouchers and other financial documents to ensure accuracy, completeness, and appropriate supporting documentation.
• Enter and maintain financial transactions in PeopleSoft Financials and ensure information is accurate and up to date.
• Review transactions for compliance with applicable university policies, procedures, and spending guidelines.
• Assist with researching and resolving discrepancies or issues related to financial transactions.
• Maintain organized electronic and paper financial records and supporting documentation.
• Assist with tracking departmental expenditures and financial activity.
• Use Microsoft Excel to organize, track, and analyze financial information and prepare reports or spreadsheets as needed.
• Provide administrative support for the department’s day-to-day business operations.
• Serve as a point of contact for routine financial and administrative questions and communicate professionally with faculty, staff, vendors, and university offices.
• Coordinate with appropriate university offices to resolve transaction-related questions or issues.
• Assist with MarketPlace, journals, vouchers, and other university financial processes as needed.
• Maintain confidentiality and exercise sound judgment when handling financial and administrative information.
• Perform other related financial and administrative duties as assigned.
• Attend non-revenue generating sporting events for free.

Skills

PeopleSoft Financials

Financial records

Communication

Attention to detail

Organizational skills

Customer service

State spending guidelines

Education

High school diploma

Tools

Excel

Job description

UTS - Temporary Business Officer at NC State

The Temporary Business Officer provides financial and administrative support to the department by managing day-to-day financial transactions, processing vouchers and other financial documents, entering and maintaining accurate information in PeopleSoft Financials, and supporting the overall administrative operations of the office. The position will ensure transactions are processed accurately, timely, and in accordance with university and state financial policies and procedures.

Key Responsibilities

• Process financial transactions and related documentation in accordance with NC State University and state spending guidelines.
• Prepare, review, and process vouchers and other financial documents to ensure accuracy, completeness, and appropriate supporting documentation.
• Enter and maintain financial transactions in PeopleSoft Financials and ensure information is accurate and up to date.
• Review transactions for compliance with applicable university policies, procedures, and spending guidelines.
• Assist with researching and resolving discrepancies or issues related to financial transactions.
• Maintain organized electronic and paper financial records and supporting documentation.
• Assist with tracking departmental expenditures and financial activity.
• Use Microsoft Excel to organize, track, and analyze financial information and prepare reports or spreadsheets as needed.
• Provide administrative support for the department’s day-to-day business operations.
• Serve as a point of contact for routine financial and administrative questions and communicate professionally with faculty, staff, vendors, and university offices.
• Coordinate with appropriate university offices to resolve transaction-related questions or issues.
• Assist with MarketPlace, journals, vouchers, and other university financial processes as needed.
• Maintain confidentiality and exercise sound judgment when handling financial and administrative information.
• Perform other related financial and administrative duties as assigned.
• Attend non-revenue generating sporting events for free.

Benefits

• Childcare discounts
• Wellness & Recreation Membership
• Wellness Programs

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Work Schedule

Monday- Friday (8:30 AM- 1:30 PM)

Other Work/Responsibilities

Other duties as needed.

• High school diploma

Required Qualifications & Skills

• Familiarity with state spending guidelines and financial policies.
• Familiarity with PeopleSoft Financials.
• Experience working with financial records, transactions, or business operations.
• Strong written and verbal communication skills.
• Professional and customer-service-oriented approach.
• Strong attention to detail and accuracy.
• Ability to organize and prioritize multiple tasks and deadlines.

Preferred Experience, Skills, Training, and Education

• Experience working with NC State University financial or administrative processes.
• Familiarity with Marketplace, vouchers, journal entries, and other university financial transactions.
• Proficiency with Microsoft Excel, including organizing and maintaining financial data.
• Previous experience in a university, government, or other complex administrative environment.

NC State University is an equal opportunity employer.

All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status.

The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply.

Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please explain your experience or knowledge with PeopleSoft Financials. (Open Ended Question)
• * What is your experience working with financial records and transactions? (Open Ended Question)
• * Have you worked at NCSU before or another university in a similar position? Please explain. (Open Ended Question)
• * Are you comfortable with Excel? (Open Ended Question)

Required Documents

• Resume
• Contact Information for References

Optional Documents

• Cover Letter

NC STATE UNIVERSITY
RALEIGH, NC 27695
PHONE: [phone]

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].