CaSA Temporary Administrative Support Associate

NC State University; Raleigh (NC); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Attend non-revenue sporting events for

Childcare discounts

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University’s Climate and Sustainability Academy seeks a CaSA Temporary Administrative Support Associate to provide essential clerical and logistical backing to the team. The role focuses on travel coordination, meeting support, and office operations to ensure smooth daily activities.

Qualifications include a high school diploma or equivalent with at least one year of admin experience, plus strong organizational skills and proficiency with Google Suite and Microsoft Office.

Qualifications

• High school diploma or equivalent, plus 1 year of admin/clerical experience.
• Exceptional organizational skills and acute attention to detail.
• Proficiency with Google Suite and Microsoft Office.
• Ability to handle sensitive information with professionalism.
• Strong calendar, travel, and event coordination skills.

Responsibilities

• Travel coordination and documentation for the Academy team, including lodging, flights, and ground transport.
• Manage administrators' schedules, prepare for meetings with agendas and materials, and record minutes.
• Provide logistical support for academy events, including venues, catering, guest parking, and RSVPs.
• Oversee office operations and procurement using NC State MarketPlace for materials and equipment.
• Perform ad-hoc administrative tasks as assigned by leadership.

Skills

Exceptional organizational skills

Google Suite

Microsoft Office

Proactive problem‑solving

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Google Suite

Microsoft Office

Job description

CaSA Temporary Administrative Support Associate

The Administrative Associate provides office support, under supervision, to the Climate and Sustainability Academy faculty and staff, focused on essential operational, logistical, and clerical support to the Academy team. The candidate will ensure compliance with university policies and procedures while providing exceptional customer service.

Is Time Limited

Is Time Limited No

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State

Department

Department Climate and Sustainability Academy

System Information

Classification Title

Classification Title Temporary-Professional NonFaculty

Working Title

Working Title CaSA Temporary Administrative Support Associate

Requirements and Preferences

Work Schedule

Work Schedule Will be determined in collaboration with supervisor

Other Work/Responsibilities

Primary Duties & Responsibilities

• Travel Coordination & Documentation
  • Arrange travel logistics for the Academy team, including lodging, flight options, and ground transportation, and meeting itineraries.
  • Prepare and route University Travel Authorization forms and complete post-travel expense reimbursement requests within university timelines.
• Meeting & Calendar Coordination
  • Manage and maintain administrators’ schedules, anticipate conflicts, and prepare for key meetings with agendas, materials, and follow-up action items.
  • Gather agenda items, record detailed meeting minutes, track internal action items, and follow up with team members to ensure operational continuity.
• Event & Logistics Support
  • Provide comprehensive logistical assistance for academy events, including reserving campus venues, coordinating third-party catering vendors, and arranging guest parking permits.
  • Manage event invitations, track RSVPs, maintain accurate guest databases, and handle post-event follow-up documentation and thank-you notes.
• Office Operations & Supply Procurement
  • Oversee office management, coordinating facility maintenance requests and space organization.
  • Act as the primary initiator for routine supply procurement, utilizing NC State MarketPlace to purchase office materials, event consumables, and media technology equipment.
  • Manage the collection, scanning, and digital archiving of all itemized receipts to assist the Program Manager with monthly Purchasing Card (PCard) reconciliation.
• Other Duties as Assigned
  • Provide ad-­hoc administrative support for academy initiatives as required by leadership.

High school diploma or equivalency and one year of administrative or clerical experience; or an equivalent combination of training and experience.

Department Required Skills

• Exceptional organizational skills and acute attention to detail.
• Proficiency with Google Suite and Microsoft Office
• Proactive problem‑solving abilities
• Capable of handling sensitive information with professionalism and sound judgment.
• Skilled in coordinating schedules, planning meetings and events, and managing logistics.

Preferred Years Experience, Skills, Training, Education

• Prior experience with NC State systems (e.g., Market Place, MyPack).
• Multiple years of administrative or clerical experience.

Required License or Certification

N/A

Valid NC Driver's License required?

Valid NC Driver's License required? No

Commercial Driver's License Required?

Commercial Driver's License Required? No

Recruitment

Recruitment Details

Anticipated Hiring Range

Anticipated Hiring Range Commensurate with education and experience (anticipated hiring range $20-$24 per hour)

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you learn of this opportunity?
  • NCSU Website
  • Job Alert (automated email from our system)
  • NCSU Executive Search Services
  • Monster.com
  • CareerBuilder.com
  • InsideHigherEd.com
  • HigherEdJobs.com
  • Other Online Job Board
  • Carolina Job Finder / Employment Guide
  • Job / Career Fair
  • The Chronicle of Higher Education
  • Professional Journal
  • Print Advertisement (Newspaper / Periodical)
  • Radio / Television Advertisement
  • Professional Organization
  • Higher Education Recruitment Consortium (HERC)
  • Direct Contact from NCSU HR Representative / Recruiter
  • NCSU Employee Referral
  • Social Media (LinkedIn, Twitter, Facebook, Other)
  • Other
• If you learned about this vacancy from "other source" or "other website", please provide the source.

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter
• Contact Information for References

Optional Documents

Optional Documents

NC STATE UNIVERSITY
RALEIGH, NC 27695
PHONE: [phone]