UTS - Temporary Business Services Coordinator at UNC Chapel Hill

NC State University; Raleigh (NC); Híbrido; USD 30 000 - 41 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Attend non-revenue generating sporting

Attend non-revenue generating sporting

Resumo da oferta

NC State University seeks a Temporary Business Services Coordinator to provide essential HR and financial administrative support. The role handles background checks, hiring actions, lump-sum payments, and records management to ensure policy compliance.

Responsibilities include processing contractor payments, invoices, travel reimbursements, and monthly reconciliations, with a hybrid schedule and customer-facing duties for faculty and staff.

Qualificações

• Prior human resources experience in higher education or a university environment.
• Strong analytical skills to interpret complex policies.
• Familiarity with university financial systems and compliance procedures.

Responsabilidades

• Initiate and track background checks for clinical preceptors and other personnel.
• Process temporary employee hiring actions for student and non-student staff.
• Prepare and submit lump-sum payment requests.
• Support HR-related transactions in university systems and maintain records.
• Ensure compliance with university policies and procedures.
• Process independent contractor payments and related documentation.
• Process invoices for preceptor payments.
• Coordinate travel reimbursements and funds documentation.
• Review financial documents for completeness and compliance.
• Monitor expenditures and resolve transaction issues.
• Support departmental financial processes and workflow.
• Perform basic monthly reconciliation of financial accounts.

Conhecimentos

HR experience

Analytical skills

Policy interpretation

Formação académica

Bachelor's degree

Ferramentas

PeopleSoft

ServiceNow

NC State spending guidelines

Descrição da oferta de emprego

UTS - Temporary Business Services Coordinator at UNC Chapel Hill

Please see Special Instructions for more details.

Position Information

Posting Number

Posting Number PG196262TM

Position Number

Position Number 48TT25

Position Type

Position Type Temporary

This position provides essential administrative support for a variety of human resources and financial operations. The selected candidate will assist with processing personnel and financial transactions, supporting university faculty and staff, and ensuring full compliance with university policies and procedures. This role serves as a key contributor to the seamless day-to-day administrative functions of the department.

How You Will Make an Impact

Human Resources Administration

• Initiating and tracking background checks for clinical preceptors and other personnel.
• Processing temporary employee hiring actions for student and non-student employees.
• Preparing and submitting lump-sum payment requests.
• Supporting HR-related transactions and personnel actions in university systems.
• Maintaining personnel records and ensuring compliance with university policies and procedures.
• Processing independent contractor, payment requests and related documentation.
• Processing invoices related to preceptor payments
• Communicating with faculty and staff to obtain required documentation for travel reimbursements, professional development activities, and other trust or F&A awarded funds.
• Reviewing financial documents for completeness and compliance with university requirements.
• Assisting with monitoring expenditures and resolving transaction-related issues.
• Supporting departmental financial processes and workflow management.
• Basic reconciliation of financial accounts on a monthly basis.

General Administrative Support

• Interpreting and applying university policies, procedures, and guidelines to administrative transactions.
• Providing customer service and guidance to faculty, staff, students, and external partners.
• Maintaining accurate records and documentation.
• Assisting with special projects and other duties as assigned.
• Attend non-revenue generating sporting events for free.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State

Department

System Information

Classification Title

Working Title

Working Title UTS - Temporary Business Services Coordinator at UNC Chapel Hill

Position Information

Requirements and Preferences

Work Schedule

Work Schedule 40 hours per week, Monday - Friday, Hybrid/flexible schedule

Other Work/Responsibilities

N/A

Department Required Skills

• Prior human resources experience within a higher education or university environment.
• Strong analytical skills with the ability to interpret and apply complex institutional policies and operational guidelines.
• Demonstrated understanding and proper application of university financial policies and compliance procedures.
• Prior knowledge of higher education financial systems or processes.

Preferred Years Experience, Skills, Training, Education

• Familiarity with PeopleSoft financials and – Service Now systems, NC State spending guidelines, and the chart of accounts.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have knowledge of university financial systems or processes?
  • Yes
  • No
• * Do you have Human Resources experience in a university or higher education setting?
  • Yes
  • No
• * Do you have a bachelor's degree?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter
• Resume/CV

Optional Documents

• Contact Information for References

NC STATE UNIVERSITY

RALEIGH, NC 27695

PHONE: [phone]