UTS - Temporary Executive Assistant at NC State

NC State University; Raleigh (NC); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

LEAD courses

Attend sporting events

Childcare discounts

Wellness membership

Job summary

NC State University in Raleigh seeks a Temporary Executive Assistant to support the Head of the division and coordinate communications across departments. The role requires independent judgment, discretion, and the ability to manage multiple priorities in a fast-paced academic environment.

The successful candidate will handle confidential correspondence, distill complex ideas into clear messages, prepare newsletters and meeting minutes, and assist with events and logistics while upholding

Qualifications

• Bachelors degree with at least one year of related experience or equivalent.
• Academic environment experience is preferred.
• Strong communications and writing skills required.

Responsibilities

• Serve as primary liaison between Head and faculty/staff for inquiries.
• Distill high-level ideas into clear communications for diverse audiences.
• Act as liaison for departmental events, including graduation-related tasks.
• Draft, format, and edit memos, policy interpretations, and confidential correspondence.
• Manage internal/external communications, including newsletters and meeting minutes.
• Work independently with minimal supervision and present viable solutions.
• Maintain confidentiality and handle sensitive information professionally.
• Help set deadlines, enforce compliance, and manage priorities.

Skills

Information conduit

Communications

Event liaison

English grammar

Proofreading

Memo writing

Newsletter publishing

Independent work

Confidentiality

Time management

Event planning

Policy knowledge

Office diplomacy

Education

Bachelor's degree

Tools

Microsoft Office

Google Suite

MailChimp

Doodle

WordPress

PeopleSoft

Zoom

Job description

Posting Number:

PG196234TM

Position Number:

48TT22

Position Type:

Temporary

Essential Job Duties:

The position serves as the liaison and/or coordinator between executive leadership and other university departments. The position exercises considerable independence, ensuring that administrative details are managed in accordance with executive objectives and work priorities. This position will maintain a high level of knowledge of division programs, activities, goals, priorities, and commitments, a high level of independence and accountability for speaking on behalf of executive leadership, and a high level of judgment and discretion concerning division operations. This individual is frequently called upon by directors and departmental administrators in the division to answer questions directed to leadership. The responsibilities of this position are to relieve executive leadership of as many matters as possible that do not demand personal attention.

Is Time Limited:

Yes

If Yes, Appointment Length:

2.5 months

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State:

Raleigh, NC

Classification Title:

Temporary-Technical/Paraprofessional

Working Title:

UTS - Temporary Executive Assistant at NC State

Work Schedule:

40 hours; Monday - Friday from 8:00 am - 5:00 pm

Minimum Experience/Education:

Bachelor's degree with at least one year of directly related experience, or an equivalent combination of education, training, and administrative experience. Academic environment experience with work of increasing variety and complexity is strongly preferred.

Department Required Skills:

• Ability to serve as the primary information conduit between the Head, faculty, and staff, with the confidence and accuracy to speak on behalf of the head regarding departmental, college, and university inquiries.
• Capability to distill high-level ideas into clear, thoughtful communications while adapting tone for a diverse audience, achieving cooperation and consensus across academic disciplines.
• Ability to act as a key communication link and liaison for departmental events, including December graduation.
• Advanced English grammar, spelling, punctuation, proofreading, and creative writing skills to draft, format, and edit memos, policy interpretations, and confidential correspondence matching the head's personal style.
• Skill in managing internal and external communications, including topic research, interviews, image generation, and publication of newsletters and meeting minutes.
• Ability to work independently with minimal supervision, evaluate alternatives, make sound factual decisions, and present researched, viable solutions for high-level issues requiring executive consideration.
• Ability to adapt tactics and strategies to changing priorities, while maintaining high professionalism, diplomacy, and strict confidentiality with sensitive information.
• Sound judgment to set reasonable administrative deadlines, enforce compliance, and apply consequences professionally.
• Meticulous attention to detail, proactive initiative, and excellent follow-through to manage competing priorities consistent with the Department Head's expectations.
• Experience organizing on- and off-campus events, career panels, hybrid meetings, community engagement initiatives, and outreach activities that elevate departmental visibility.
• Strong understanding of university, college, and departmental policies to build standardized guidelines, while fostering a positive, productive office climate.
• Hands-on experience with Microsoft Office, Google Suite, MailChimp, Doodle, WordPress, PeopleSoft, Zoom (including setting up hybrid departmental meetings), and institutional university software systems.

Preferred Years Experience, Skills, Training, Education:

• Experience with handling/processing financial transactions such as P-Card reconciliation, Travel Authorizations, Travel Reimbursements, personal reimbursements, voucher payments, and Marketplace.

Required License or Certification:

n/a

Valid NC Driver's License required?:

No

Commercial Driver's License Required?:

No

Anticipated Hiring Range:

$28.00 - $35.00 per hour

Job Open Date:

09/30/2026

Quick Link:

https://jobs.ncsu.edu/postings/235585

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.