UTS - Temporary Part-time Business Manager at UNC Chapel Hill

NC State University

Chapel Hill (NC)

Hybrid

USD 31,000 - 47,000

Part time

10 days ago

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Benefits offered by this job

Attend non-revenue sporting events for

Childcare discounts

Job summary

NC State University is seeking a part-time UTS – Temporary Part-time Business Manager at UNC Chapel Hill to support financial and administrative operations for contract/grant programs. The role focuses on grant financial reporting, AP/AR, and budgeting for proposals.

Ideal candidates have 3–5 years in nonprofit or public sector financial management, familiarity with NC state contract processes, and strong Excel/GAAP knowledge. Work schedule is about 20 hours per week with flexible hours.

Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, Public Administration, or related field.
Minimum 3-5 years of progressively responsible experience in financial management or public-sector budget operations.
Experience with grant financial reporting, compliance, and budget development.

Responsibilities

Grant/contract financial reporting and monthly reconciliation of accounts.
Accounts payable and receivable; process invoices and funder reimbursements.
Develop budgets for grant/contract proposals and supporting narratives.
Maintain contract/grant files and assist with audits and compliance.
Prepare budget-to-actual reports and support year-end close.

Skills

Microsoft Office

Excel

GAAP

Attention to detail

Organization

Communication skills

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

Job description

UTS - Temporary Part-time Business Manager at UNC Chapel Hill

The department is seeking an experienced, detail-oriented Part-Time Business Manager to support the financial and administrative operations of our quasi-state agency. This position is central to the fiscal integrity of our contract/grant-funded programs and the long-term financial health of the organization.

Core responsibilities include contract/grant financial reporting, accounts payable and receivable, and developing budgets for contract/grant applications. We are particularly interested in candidates with hands‑on experience navigating North Carolina state agency contract processes and reporting and non-profit financial management. Familiarity with NC state government reporting requirements and contract administration is a significant asset in this role. This is a part‑time position of approximately 20 hours per week. A flexible schedule is available, and hours can be structured to accommodate the candidate’s availability.

Is Time Limited

Is Time Limited Yes

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well‑being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

Attend non‑revenue generating sporting events for free.

Attain Work‑life balance with our Childcare discounts , Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part‑Time or Full‑Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State

Department

System Information

Classification Title

Working Title

Working Title UTS - Temporary Part‑time Business Manager at UNC Chapel Hill

Position Information

Requirements and Preferences

Work Schedule

Work Schedule 20 hrs per week, schedule to be determined

Other Work/Responsibilities

Grant/Contract Financial Reporting

Prepare accurate and timely financial reports for state and private awards in compliance with funder requirements.
Monitor contract/grant expenditures against approved budgets and alert leadership to variances or potential issues.
Reconcile contract/grant accounts monthly and ensure proper allocation of expenses to appropriate funders.
Maintain organized contract/grant files, including financial documentation required for audits and funder site visits.
Apply working knowledge of NC state agency contract reporting requirements, OSBM guidelines, and state pass‑through grant conditions as relevant.
Assist with preparation for annual audit.

Timesheet Administration

Serve as the primary point of contact for staff timesheet processes, providing guidance on time reporting requirements and resolving timesheet‑related questions.
Review, track, and coordinate the timely submission and approval of employee timesheets; ensure accurate allocation of labor across grants, contracts, and organizational activities.

Accounts Payable and Receivable

Prepare and submit invoices to funders and track receivables to ensure timely collection.
Assist the Director and our accounting firm to process invoices, ACH /check requests, and expense reimbursements in a timely and accurate manner.

Grant/Contract Application Budget Development

Collaborate with program staff, President/ CEO , and the Director to assist with the development of accurate and competitive budgets for grant/contract proposals.
Prepare detailed budget narratives that justify line items in accordance with funder guidelines and allowable cost requirements.
Research funder budget requirements and ensure proposed budgets align with organizational policies.
Calculate fringe benefit rates, indirect cost rates, and personnel cost allocations for contract/grant proposals.
Leverage knowledge of NC state agency budget structures and cost allocation methodologies when preparing budgets for state‑funded contracts.
Review grant budgets prior to submission for accuracy, completeness, and compliance.
Draft and review vendor terms and funder contracts to ensure terms align with our organizational goals and capacity.

General Financial Administration

Provide and present budget‑to‑actual reports to program staff approximately every two months.
Work with accounting firm to ensure the maintenance of financial records in QuickBooks.
Assist with month‑end and year‑end close processes.
Support the preparation of the annual organizational budget.
Perform other related financial and administrative duties as assigned.

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field; substantial equivalent experience will be considered.
Minimum of 3-5 years of progressively responsible experience in financial management, contract/grant administration, or public‑sector budget and fiscal operations.
Demonstrated experience with grant financial reporting, compliance, and budget development.

Department Required Skills

Proficiency in Microsoft Office Suite, particularly Excel and accounting software QuickBooks preferred.
Strong understanding of generally accepted accounting principles (GAAP).
Exceptional attention to detail and strong organizational skills.
Ability to manage multiple deadlines and work independently with minimal supervision.
Strong written and verbal communication skills; ability to present financial information clearly.

Preferred Years Experience, Skills, Training, Education

Prior experience in a North Carolina state agency, county government, or other NC public‑sector entity in a financial, budget, or grants management role.
Working knowledge of NC state budget processes, OSBM (Office of State Budget and Management) guidelines, or NC state pass‑through grant administration.
Experience administering or reporting on grants from NC state agencies (e.g., DHHS , NCDE , NCDA & CS, NCDEQ , or similar).
Prior experience with audits in a nonprofit context.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

“How did you hear about UTS?” (Open Ended Question)
Do you meet the minimum education and experience requirements for this role?
- Yes
- No
“Please describe any hands‑on experience navigating North Carolina state agency contract processes and reporting and non‑profit financial management.” (Open Ended Question)

Required Documents