Utility Billing Specialist

Marshall Reddick Real Estate; United States; Remote; USD 9,100 - 13,000; Full time

Job summary

Marshall Reddick Real Estate is seeking a driven Utility Billing Specialist Accountant to join our team. The role is remote from the Philippines, requires a laptop and high-speed internet, and follows a late-night shift (PH time).

You will manage utility accounts, resolve billing issues, and collaborate across teams to ensure accurate billing and timely payments. Ideal candidates have at least one year of billing or property management experience, strong English communication, and proficiency

Qualifications

• Minimum one year of billing, utility management, or property operations experience.
• Strong verbal and written English communication skills.
• Comfortable contacting US utility providers by phone or email.
• Experience reviewing invoices, tracking payments, and researching discrepancies.
• Excellent organization, detail orientation, and ability to handle deadlines.
• Proficiency with spreadsheets and web-based applications.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Manage utility accounts for residential properties across US markets.
• Coordinate activations, transfers, disconnections, and closures during onboarding and transitions.
• Communicate with utility providers by phone, email, and portals to resolve billing issues.
• Enter invoices into AppFolio with accurate documentation.
• Monitor billing cycles, due dates, balances, and missing invoices.
• Verify funds, obtain approvals, and process utility payments.
• Calculate tenant billbacks, prorations, and shared-meter allocations.
• Investigate discrepancies and potential service issues.
• Track deposits, refunds, final bills, and closings.
• Collaborate with Property Managers, Maintenance, and Accounting to resolve issues.

Skills

Billing experience

English skills

Phone calls

Multi-tasking

Spreadsheet skills

Tools

AppFolio

Job description

No phone calls or emails from recruiters or employment agencies. Do not contact us with unsolicited services or offers. All candidates must apply directly.

Who We Are

Here at Marshall Reddick Real Estate we are a fast-paced, software-centered, and rapidly changing full-service residential real estate investment firm. We provide multiple services to our clients including real estate brokerage, property management, private lending, and investment funds. We have a team of 150+ members across 9 offices in CA, TX, FL, and TN. Founded in 1979, we are committed to our mission to be the bridge connecting each client to financial independence through education, mentorship, and by providing a trusted system of buying, selling, and managing real estate and mortgages nationwide.

The Opportunity

Marshall Reddick is looking for a driven, reliable Utility Billing Specialist Accountant to join our team. We need an organized, detail-oriented individual who is a team player and able to communicate effectively cross-functionally. As a Utility Billing Specialist, your role is critical to ensuring accuracy under tight deadlines in a fast-changing environment. If you are a task-oriented individual who appreciates structure and detailed work, this role is for you.

The person selected in this role will work remotely in the Philippines.

A laptop, high-speed internet connection, and a dedicated home office space are required.

Shift: Monday - Friday, 12:00am PHT - 9:00am PHT

What We Offer:

Hourly Rate | $8.00 USD

What You’ll Do

• Manage utility accounts for assigned residential properties across multiple U.S. markets.

• Coordinate utility activations, transfers, disconnections, and account closures during property onboarding, tenant transitions, and offboarding.

• Communicate directly with utility providers by phone, email, and online portals to establish accounts and resolve billing issues.

• Retrieve, review, and enter utility invoices into AppFolio, ensuring accuracy and proper documentation.

• Monitor billing cycles, due dates, outstanding balances, and missing invoices to prevent late fees and service interruptions.

• Verify available property funds, obtain required approvals, and process utility payments.

• Calculate and process tenant utility billbacks, including prorations and shared meter allocations based on lease terms.

• Investigate billing discrepancies, unusually high charges, and potential service issues.

• Track utility deposits, refunds, final bills, and account closeouts.

• Coordinate with Property Managers, Tenant Coordinators, Maintenance, and Accounting to resolve outstanding matters.

• Maintain accurate records, follow up on unresolved issues, and elevate concerns proactively.

• Assist with process improvements and evolving utility management workflows.

What Qualifies You

• Minimum one year of relevant experience in billing, utility management, or property management operations.

• Strong verbal and written English communication skills.

• Comfortable making outbound calls to U.S. utility providers and resolving issues professionally.

• Experience reviewing invoices, tracking payments, and researching billing discrepancies.

• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.

• Proficiency with spreadsheets, email, and web based applications.

• Ability to work independently, communicate proactively, and take ownership of assigned responsibilities.

What Sets You Apart

• Experience in U.S. residential property management or utility billing.

• Familiarity with AppFolio or similar property management software.

• Experience with utility account setup, transfers, tenant billbacks, or shared meter billing.

• Strong problem solving and customer service skills.

• Dependability, initiative, adaptability, and consistent follow through.