US - Executive Assistant, Medical Staff

Shriners Children's; Spokane (WA); On-site; USD 41,000 - 62,000; Full time

Job summary

Shriners Spokane is seeking an experienced Executive Assistant to provide administrative support to the Chief and Medical Staff. The role includes calendar management, travel planning, meeting coordination, and minute-taking in a hospital setting.

Responsibilities include handling confidential communications, coordinating events, and ensuring timely correspondence and record-keeping for the Chief & Medical Staff office.

Qualifications

• 7 years Executive Assistant/Clerical, preferably in a hospital setting.
• Strong computer skills and database applications (MS Word, Powerpoint, Excel).
• Medical Terminology helpful.

Responsibilities

• Answers incoming phone calls courteously, dispatching calls as appropriate & taking accurate message information.
• Initiates & maintains filing systems allowing for easy document retrieval.
• Makes airline, hotel & rental car arrangements for the Chief & Medical Staff office as needed.
• Coordinates in-house meetings as requested. Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.
• Facilitates meeting set-up and catering as necessary.
• Assists with special events as directed, coordinates group visits & conducts tours upon request
• Prepares correspondence for Chief & Medical Staff office in an accurate & timely manner. Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.

Skills

Executive Assistant

Clerical

MS Word

PowerPoint

Excel

Medical Terminology

Education

Associate or Bachelors in related field

Tools

MS Word

PowerPoint

Excel

Job description

Company OverviewShriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.CURRENT EMPLOYEES: Please log into Workday Click Here to apply internally through the \"Jobs Hub\"Job DescriptionThe Executive Assistant provides administrative support to the Chief and Medical Staff. Maintains calendars, makes travel arrangements, coordinates schedules, attends meetings and composes minutes and other correspondence as directed. Assists with special projects, answers questions, directs employees, visitors and patient families and other constituents to appropriate resources. Maintains confidentiality with sensitive business communications. Shriners Spokane is looking for a full-time Executive Assistant to join the team!Key Responsibilities:Answers incoming phone call courteously, dispatching calls as appropriate & taking accurate message information. Initiates & maintains filing systems allowing for easy document retrieval.Makes airline, hotel & rental care arrangements for the Chief & Medical Staff office as needed.Coordinates in-house meetings as requested. Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house. Facilitates meeting set-up and catering as necessary.Assists with special events as directed, coordinates group visits & conducts tours upon requestPrepares correspondence for Chief & Medical Staff office in an accurate & timely manner. Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.Required Qualifications:7 years Executive Assistant/Clerical, preferably in a hospital settingStrong computer skills and database applications (MS Word, Powerpoint, Excel).Preferred Qualifications:Associate or Bachelors in related fieldMedical Terminology helpfulThe pay range for this position is $29.79-$44-69/hourlyCompensation is determined based on years of relevant experience and departmental equity.