Executive Assistant to Chief & Medical Staff

Shriners Children's; Spokane (WA); On-site; USD 41,000 - 62,000; Full time

Job summary

Shriners Spokane is seeking an experienced Executive Assistant to provide administrative support to the Chief and Medical Staff. The role includes calendar management, travel planning, meeting coordination, and minute-taking in a hospital setting.

Responsibilities include handling confidential communications, coordinating events, and ensuring timely correspondence and record-keeping for the Chief & Medical Staff office.

Qualifications

• 7 years Executive Assistant/Clerical, preferably in a hospital setting.
• Strong computer skills and database applications (MS Word, Powerpoint, Excel).
• Medical Terminology helpful.

Responsibilities

• Answers incoming phone calls courteously, dispatching calls as appropriate & taking accurate message information.
• Initiates & maintains filing systems allowing for easy document retrieval.
• Makes airline, hotel & rental car arrangements for the Chief & Medical Staff office as needed.
• Coordinates in-house meetings as requested. Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.
• Facilitates meeting set-up and catering as necessary.
• Assists with special events as directed, coordinates group visits & conducts tours upon request
• Prepares correspondence for Chief & Medical Staff office in an accurate & timely manner. Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.

Skills

Executive Assistant

Clerical

MS Word

PowerPoint

Excel

Medical Terminology

Education

Associate or Bachelors in related field

Tools

MS Word

PowerPoint

Excel

Job description

Shriners Spokane is seeking an experienced Executive Assistant to provide administrative support to the Chief and Medical Staff. The role includes calendar management, travel planning, meeting coordination, and minute-taking in a hospital setting.

Responsibilities include handling confidential communications, coordinating events, and ensuring timely correspondence and record-keeping for the Chief & Medical Staff office.