Administrative Coordinator

Shriners Children's; Galveston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Shriner’s Children's is seeking an Administrative Coordinator to provide advanced support to the Director of Ancillary Services and the team. You will manage meetings, travel, and calendars while driving process improvements and policy development.

The role requires 3–5 years of administrative experience with healthcare exposure; Bachelor’s degree is preferred. This on-site position supports budgeting, regulatory compliance, and special projects within the Ancillary Services division.

Qualifications

• High School diploma or GED required.
• 3–5 years of administrative experience.
• 1 year experience in a health care setting.
• Preferred: Bachelor’s degree in healthcare, business, or related field.

Responsibilities

• Coordinate all activities of the Director including meetings, minutes, calendars, and travel.
• Maintain continuity of work operations by documenting needed actions.
• Resolve administrative problems by analyzing information and proposing solutions.
• Support administrative staff through training and policy development.
• Assist with service agreements, capital requests, monthly budget variance reviews, and regulatory requirements.
• Lead special projects as directed.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Process improvement

Education

High School diploma / GED

Bachelor degree in healthcare or related field

Tools

Microsoft Office

Budgeting

Documentation templates

Job description

Company OverviewShriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.Job DescriptionThe Administrative Coordinator performs advanced level support to the Director of Ancillary Services and Ancillary Services direct reports and staff. Oversees special projects as directed by the Director.Key Responsibilities:Maintains administrative workflow of the Director including coordinating all activities, including meetings, minutes, appointments, calendars, and travel.Maintains continuity of work operations by documenting and communicating needed actions to Director.Resolves administrative problems by analyzing information; identifying and communication solutions.Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.Provides administrative support to include preparing correspondences, presentations, manuscripts, databases and templates.Develops administrative staff by providing information, educational opportunities, and coaching.Manage inventory of office supplies; purchase supplies and equipment when needed.Assist the Director in managing service agreement, capital requests, monthly budget variance review and regulatory requirements (registrations, PMs, etc.)Assist Director's direct reports by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to Director.Assist, lead and manage special projects of the Director. This may include scheduling meetings, designing workflows, process improvement, contacting vendors, and corresponding with third parties.Required Qualifications:High School diploma / GEDPreferred Qualifications:Bachelor degree in healthcare, business or related field3-5 years administrative experience1 year experience in a health care settingCompensation is determined based on years of relevant experience and departmental equity.