US - Executive Assistant, Medical Staff

150 Shriners Hospitals for Children; Spokane (WA); Vor Ort; USD 41.000 - 62.000; Vollzeit

Zusammenfassung

Shriners Children's in Spokane is seeking a full-time Executive Assistant to support the Chief and Medical Staff. You will manage calendars, coordinate travel, prepare minutes, and handle confidential communications with discretion.

The role requires 7 years of EA/clerical experience, strong MS Office skills, and the ability to organize multiple tasks in a hospital environment. We offer a collaborative team and a rewarding career in pediatric care.

Qualifikationen

• 7 years of Executive Assistant/Clerical experience, preferably in a hospital setting.
• Proficient with MS Word, PowerPoint, and Excel.

Aufgaben

• Answer incoming calls courteously and dispatch messages.
• Maintain filing systems for easy retrieval.
• Arrange travel for Chief & Medical Staff office.
• Coordinate in-house meetings.
• Manage calendar and room bookings.
• Assist with special events and tours.
• Prepare correspondence for Chief & Medical Staff.
• Transcribe and distribute meeting minutes within ten business days.

Kenntnisse

Executive support

Clerical work

MS Office

Ausbildung

Associate or Bachelor's degree

Tools

MS Word

PowerPoint

Excel

Jobbeschreibung

Company Overview

Shriners Children's is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidence based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families. With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family's ability to pay or insurance status. Please click here to learn more about our locations.

The Executive Assistant provides administrative support to the Chief and Medical Staff. Maintains calendars, makes travel arrangements, coordinates schedules, attends meetings and composes minutes and other correspondence as directed. Assists with special projects, answers questions, directs employees, visitors and patient families and other constituents to appropriate resources. Maintains confidentiality with sensitive business communications.

Shriners Spokane is looking for a full-time Executive Assistant to join the team!

Key Responsibilities

• Answers incoming phone call courteously, dispatching calls as appropriate & taking accurate message information.
• Initiates & maintains filing systems allowing for easy document retrieval.
• Makes airline, hotel & rental care arrangements for the Chief & Medical Staff office as needed.
• Coordinates in-house meetings as requested.
• Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.
• Facilitates meeting set-up and catering as necessary.
• Assists with special events as directed, coordinates group visits & conducts tours upon request.
• Prepares correspondence for Chief & Medical Staff office in an accurate & timely manner.
• Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.

Required Qualifications

• 7 years Executive Assistant/Clerical, preferably in a hospital setting
• Strong computer skills and database applications (MS Word, Powerpoint, Excel).

Preferred Qualifications

• Associate or Bachelors in related field
• Medical Terminology helpful

The pay range for this position is $29.79-$44-69/hourly Compensation is determined based on years of relevant experience and departmental equity.

Every day, we provide innovative, compassionate care and conduct leading research that enhances the quality of life for children and their families.

We invite you to explore the many rewarding career paths at Shriners Children's, from clinical and non-clinical positions to education and research opportunities. We're always looking for driven, compassionate professionals to join our team as nurses, physical therapists, medical assistants, administrative staff and much more. No matter where you're located, you'll find openings at our Shriners Children's facilities across the U.S., in Canada and Mexico and at our corporate headquarters in Tampa, Florida.

Eligible Shriners Children's employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance, retirement matching and so much more!