Executive Assistant

150 Shriners Hospitals for Children; Town of Texas (WI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Tuition assistance

Retirement matching

Job summary

Shriners Children’s is seeking an Executive Assistant to provide direct administrative support to the Director of Patient Care Services and the Clinical Departments. You will manage calendars, arrange travel, coordinate meetings, attend meetings, and prepare minutes while maintaining confidentiality.

This role requires 7+ years of executive-level administrative experience, excellent communication, and superb organizational skills.

Qualifications

• 7 years of executive-level administrative experience.
• Excellent communication and follow-through skills.
• Strong organizational and office management skills; able to handle multiple schedules.
• Proficiency with MS Word, PowerPoint, Excel, Teams; familiarity with AI tools.

Responsibilities

• Answers incoming phone calls and dispatches as appropriate; take accurate messages.
• Maintains filing systems and easy document retrieval.
• Transcribes and distributes meeting minutes within ten working days.
• Coordinates travel arrangements (air, hotel, car) as needed.
• Coordinates in-house meetings and space usage; arranges catering as necessary.

Skills

Executive support experience

Communication skills

Organizational skills

Calendar management

Multitasking

Education

Associates Degree

Bachelors Degree

Medical terminology

Tools

MS Word

PowerPoint

Excel

Teams

AI tools

Job description

Company Overview Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid‑sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families. With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations. CURRENT EMPLOYEES: Please log into Workday Click Here to apply internally through the "Jobs Hub"

The Executive Assistant is responsible for the direct administrative support of the Director of Patient Care Services and the Clinical Departments. The individual will maintain calendars, make travel arrangements, coordinate schedules, attend meetings and compose minutes and other correspondence as directed and maintain confidentiality with sensitive business communications. They will also assist with special projects, answer questions, and direct employees, visitor and patient families and other constituents to appropriate resources.

Key Responsibilities

• Answers incoming phone call courteously, dispatching calls as appropriate & taking accurate message information.
• Initiates & maintains filing systems allowing for easy document retrieval.
• Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.
• Makes airline, hotel & rental care arrangements as needed.
• Coordinates in-house meetings as requested.
• Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.
• Facilitates meeting set-up and catering as necessary.

Required Qualifications

• 7 years of executive-level administrative experience and/or senior executive support position
• Excellent communication and follow-through skills
• Exceptional organizational and office skills, familiarity with statistical analysis and ability to manage multiple schedules and deadlines.
• Strong computer skills and experiences producing high quality work; including word processing, spreadsheets, calendar/appointment programs and database applications (MS Word, PowerPoint, Excel, Teams, and the use of AI).

Preferred Qualifications

• Associates Degree
• Bachelors Degree
• Medical terminology

Compensation is determined based on years of relevant experience and departmental equity. Every day, we provide innovative, compassionate care and conduct leading research that enhances the quality of life for children and their families. We invite you to explore the many rewarding career paths at Shriners Children's, from clinical and non-clinical positions to education and research opportunities. We’re always looking for driven, compassionate professionals to join our team as nurses, physical therapists, medical assistants, administrative staff and much more. No matter where you're located, you'll find openings at our Shriners Children’s facilities across the U.S., in Canada and Mexico and at our corporate headquarters in Tampa, Florida.

• Eligible Shriners Children’s employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance, retirement matching and so much more!