Administrative Assistant

150 Shriners Hospitals for Children; Chicago (IL); On-site; USD 41,000 - 61,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Assistance

Retirement Matching

Job summary

Shriners Children’s in the Chicago area is seeking an Administrative Assistant for Patient Care Services to support the Market Director of Patient Care Services/Nurse Executive in planning, organizing and implementing essential activities for patient care administration. The role involves transcription, scheduling, calendar management, phone support, and front-desk duties.

Requires a High School diploma and intermediate MS Office skills; 3–5 years of administrative experience preferred.

Qualifications

• High School diploma or GED required.
• Intermediate level of experience with Microsoft Office Suite.

Responsibilities

• Transcribes correspondence, types policies and procedures, memos, reports, budgets and other materials required for the Director and/or assigned staff in an accurate and timely manner
• Answers telephones, directs calls to appropriate individuals or departments; records and conveys clear messages and prioritizes incoming calls for the Director
• Schedules PCS departmental meetings; notifies appropriate personnel; attends meetings, records and transcribes accurate meeting minutes in a timely manner
• Provides back-up telephone support and secretarial support for Administrator, Directors and PCS Managers
• Keeps calendar accurate and up-to-date, schedules meetings in an organized and timely manner
• Balances department commitments and ensures schedules do not overlap
• Screens telephone calls and greets visitors in a courteous and professional manner and directs them to appropriate individuals who can handle their request, question, or problem

Skills

Microsoft Office

Administrative support

Education

High School diploma / GED

Tools

Microsoft Office

Job description

Company Overview Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families. With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.

Job Description The Patient Care Services Administrative Assistant, under the supervision of the Market Director of Patient Care Services/Nurse Executive, assists in planning, organizing and implementing necessary activities essential to the administration of patient care services. This is achieved by performing administrative duties and by maintaining an orderly and efficient work environment.

Key Responsibilities

• Performs secretarial and clerical support for the Director of Patient Care Services and administrative staff and PCS Managers as directed Transcribes correspondence, types policies and procedures, memos, reports, budgets and other materials required for the Director and/or assigned staff in an accurate and timely manner
• Answers telephones, directs calls to appropriate individuals or departments; records and conveys clear messages and prioritizes incoming calls for the Director
• Schedules PCS departmental meetings as directed; notifies appropriate personnel; attends meetings, records and transcribes accurate meeting minutes in a timely manner
• Provides back-up telephone support and secretarial support for Administrator, Directors and PCS Managers
• Keeps calendar accurate and up-to-date, schedules meetings in an organized and timely manner
• Balances department commitments and ensures schedules do not overlap
• Screens telephone calls and greets visitors in a courteous and professional manner and directs them to appropriate individuals who can handle their request, question, or problem

Required Qualifications

• High School diploma / GED
• Intermediate level of experience with Microsoft Suite of products

Preferred Qualifications

• 3-5 years administrative experience

The pay range for this position is $29.42 - $44.10. Compensation is determined based on years of relevant experience and departmental equity.

Benefits

• Eligible Shriners Children’s employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance, retirement matching and so much more!

Every day, we provide innovative, compassionate care and conduct leading research that enhances the quality of life for children and their families. We invite you to explore the many rewarding career paths at Shriners Children's, from clinical and non-clinical positions to education and research opportunities. We’re always looking for driven, compassionate professionals to join our team as nurses, physical therapists, medical assistants, administrative staff and much more. No matter where you're located, you'll find openings at our Shriners Children’s facilities across the U.S., in Canada and Mexico and at our corporate headquarters in Tampa, Florida.