Executive Assistant

Shriners Children’s Hospital; Galveston (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Shriners Children’s seeks an Executive Assistant to provide direct administrative support to the Director of Patient Care Services and clinical departments on-site in Galveston, TX. The role includes calendar management, travel arrangements, meeting coordination, minute-taking, and maintaining confidential communications.

Requirements include 7+ years of executive-level experience, superb communication, and strong organizational and computer skills (MS Word, PowerPoint, Excel, Teams, and AI

Qualifications

• 7 years of executive-level administrative experience and/or senior executive support position
• Excellent communication and follow-through skills
• Exceptional organizational and office skills, familiarity with statistical analysis and ability to manage multiple schedules and deadlines
• Strong computer skills and experiences producing high quality work; including word processing, spreadsheets, calendar/appointment programs and database applications (MS Word, PowerPoint, Excel, Teams, and the use of AI)

Responsibilities

• Answers incoming phone calls courteously, dispatching calls as appropriate & taking accurate message information.
• Initiates & maintains filing systems allowing for easy document retrieval.
• Meeting minutes are accurately transcribed & distributed within ten working days of each meeting.
• Makes airline, hotel & rental car arrangements as needed.
• Coordinates in-house meetings as requested.
• Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.
• Facilitates meeting set-up and catering as necessary.
• Directs employees, visitors and patient families to appropriate resources.

Skills

Executive admin experience

Communication skills

Organizational skills

MS Word

PowerPoint

Excel

Teams

AI tools

Education

Associates Degree

Bachelor's Degree

Medical terminology

Tools

AI tools

Job description

## Executive AssistantApply: On-Site: Galveston, TX: Full time: Posted Today: JR102113**Company Overview** Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families. With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations. **CURRENT EMPLOYEES**: Please log into Workday Click Here to apply internally through the \"Jobs Hub\" **Job Description** The Executive Assistant is responsible for the direct administrative support of the Director of Patient Care Services and the Clinical Departments. The individual will maintain calendars, make travel arrangements, coordinate schedules, attend meetings and compose minutes and other correspondence as directed and maintain confidentiality with sensitive business communications. They will also assist with special projects, answer questions, and direct employees, visitor and patient families and other constituents to appropriate resources.**Key Responsibilities:*** Answers incoming phone call courteously, dispatching calls as appropriate & taking accurate message information.* Initiates & maintains filing systems allowing for easy document retrieval.* Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.* Makes airline, hotel & rental care arrangements as needed.* Coordinates in-house meetings as requested.* Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.* Facilitates meeting set-up and catering as necessary.**Required Qualifications:*** 7 years of executive-level administrative experience and/or senior executive support position* Excellent communication and follow-through skills* Exceptional organizational and office skills, familiarity with statistical analysis and ability to manage multiple schedules and deadlines.* Strong computer skills and experiences producing high quality work; including word processing, spreadsheets, calendar/appointment programs and database applications (MS Word, PowerPoint, Excel, Teams, and the use of AI).**Preferred Qualifications:*** Associates Degree* Bachelors Degree* Medical terminologyCompensation is determined based on years of relevant experience and departmental equity.