Unknown

Trinity Employment Specialists; Tulsa (OK); On-site; USD 22,000 - 31,000; Full time

Job summary

Trinity Employment Specialists in Tulsa, OK seeks an Administrative Operations Representative to support daily office operations in the insurance sector. You will handle document processing, records management, mail distribution, data entry, and general administrative tasks in a fast-paced environment.

The ideal candidate is organized, reliable, and capable of handling multiple tasks with attention to detail while maintaining confidentiality and professional client interactions.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Good communication and customer service skills.
• Ability to perform data entry, filing, and general administrative tasks.
• Ability to prioritize tasks and meet deadlines.
• Ability to lift up to 50 pounds and stand, walk, bend, and reach.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Scan, organize, index, and maintain electronic and physical records.
• Prepare documents for scanning, filing, storage, and distribution.
• Sort, process, and distribute incoming and outgoing mail and packages.
• Perform general administrative duties, including filing, copying, data entry, and preparing reports.
• Answer and direct phone calls, greet visitors, and assist employees and customers.
• Assemble and distribute documents, reports, forms, and other materials.
• Review documents for accuracy and completeness.
• Operate office equipment, including scanners, printers, copiers, and mailroom equipment.
• Maintain office supplies and assist with inventory tracking.
• Handle confidential information professionally.
• Follow established procedures and complete assignments within deadlines.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Data entry

Task prioritization

Physical stamina

Education

High school diploma or equivalent

Job description

Administrative Operations Representative

Location: Tulsa, OK Pay: $19/hour Schedule: Full-Time Work Environment: In-Office

Administrative Operations Representative - Must-Have Requirements

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Good communication and customer service skills.
• Ability to perform data entry, filing, and general administrative tasks.
• Ability to prioritize tasks and meet deadlines.
• Ability to lift up to 50 pounds and perform duties requiring standing, walking, bending, and reaching.
• Must be authorized to work in the United States without current or future visa sponsorship.

Administrative Operations Representative - Position Summary

We are seeking a dependable and detail-oriented Administrative Operations Representative to support daily office operations for an established company in the insurance industry. This position is responsible for document processing, records management, mail distribution, data entry, and general administrative support. The ideal candidate will be organized, reliable, and comfortable handling multiple tasks in a fast-paced office environment.

Administrative Operations Representative - Essential Duties & Responsibilities

• Scan, organize, index, and maintain electronic and physical records.
• Prepare documents for scanning, filing, storage, and distribution.
• Sort, process, and distribute incoming and outgoing mail and packages.
• Perform general administrative duties, including filing, copying, data entry, and preparing reports.
• Answer and direct phone calls, greet visitors, and assist employees and customers.
• Assemble and distribute documents, reports, forms, and other materials.
• Review documents for accuracy and completeness.
• Operate office equipment, including scanners, printers, copiers, and mailroom equipment.
• Maintain office supplies and assist with inventory tracking.
• Handle confidential information professionally.
• Follow established procedures and complete assignments within deadlines.
• Perform additional administrative duties as assigned.

Administrative Operations Representative - Additional Qualifications

• Previous experience in administrative support, records management, document processing, or mailroom operations preferred.
• Insurance industry experience is a plus.
• Strong time management and multitasking abilities.
• Ability to work independently and as part of a team.
• Comfortable using computers and standard office equipment.
• Reliable attendance and a strong work ethic.

TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER